Administrative Manager I

Rivet; San Diego (CA); On-site; USD 75,000 - 77,000; Full time

Benefits offered by this job

Vacation plan

Retirement plan

Competitive salaries

Job summary

Rivet Operations Company LLC in San Diego, CA seeks an Administrative Manager I to coordinate and support PMO administrative services, including reception, travel planning, records management, and procurement. You will implement efficiency procedures and ensure smooth information flow with internal and external stakeholders.

Responsibilities include preparing reports and presentations, managing office space and supplies, and scheduling PMO meetings with the Front Office.

Qualifications

• Bachelor's-level degree in Accounting, Finance, Economics, or Business Administration
• 3 years of general experience
• US Citizen with Active US SECRET clearance with eligibility for NATO Secret access

Responsibilities

• Coordinate and support PMO administrative services including reception/secretarial support, conference planning and travel, information and data processing, records management, telecommunications, security, supply, and property management.
• Implement procedures to improve productivity and customer service
• Acquire, distribute, and store supplies; dispose of surplus/unclaimed property as needed
• Provide broad administrative support to the NILE PMO: prepare reports, presentations, and correspondence; manage office supplies, equipment, and office space; ensure PMO meetings are scheduled with the Front Office
• Handle information flow and act as a liaison between the Government and internal/external stakeholders, ensuring timely, accurate communication
• Support website/portal management, keeping the Link 22 public and Defense Share tools organized, correct, and current

Skills

Oral communication

Written communication

Briefing skills

Organizational skills

Time management

Record management

Financial planning

Negotiation

Microsoft Office

Microsoft Project

Microsoft Teams

Education

Bachelor's degree in Accounting, Finance, Economics, or Business Administration

Tools

Microsoft Office

Microsoft Project

Microsoft Teams

Job description

Overview

Job Title: Administrative Manager I

Location: San Diego, CA

Position Summary

Coordinates and supports the administrative services that allow the NILE PMO to operate efficiently - including reception/secretarial support, conference planning and travel, information and data processing, records management, telecommunications, security, supply, and property management - and implements procedures to improve productivity and customer service. Responsible for coordinating the physical workplace with the people and work of the organization.

Key Responsibilities:

• Manage services enabling efficient PMO operation: secretarial/reception, administration, payroll, conference planning and travel, information and data processing, mail, materials scheduling and distribution, printing/reproduction, records management, telecommunications, security, parking, and personal property procurement/supply/disposal
• Implement procedures to improve productivity and customer service
• Acquire, distribute, and store supplies; dispose of surplus/unclaimed property as needed
• Provide broad administrative support to the NILE PMO: prepare reports, presentations, and correspondence; manage office supplies, equipment, and office space; ensure PMO meetings are scheduled with the Front Office
• Handle information flow and act as a liaison between the Government and internal/external stakeholders, ensuring timely, accurate communication
• Support website/portal management, keeping the Link 22 public and Defense Share tools organized, correct, and current

Requirements

Minimum Qualifications:

• Bachelor's-level degree in Accounting, Finance, Economics, or Business Administration
• 3 years of general experience
• US Citizen with Active US SECRET clearance with eligibility for NATO Secret access

Required Skills: High-caliber oral, written, and briefing skills; strong organizational and time-management skills; excellent record management for formal minutes/action/decision items; sound understanding of financial planning, budgeting, and forecasting on international programs; ability to negotiate with international meeting venues; proficiency in Microsoft Office (Word, Excel, PowerPoint, Project, Teams).

Benefits:

Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.rivetopsllc.com.

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 25 lbs.

Please note: Rivet Operations Company LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions, and qualifications may vary depending on business needs.

Rivet Operations Company LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $75,000.00 - USD $77,000.00 /Yr.