Plumbing Purchasing Administrator

Titan Mechanical and Plumbing; Manassas Park (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) match

PTO

Health, dental, vision

Job summary

Titan Mechanical and Plumbing is seeking a Plumbing Purchasing Administrator to oversee daily purchasing, inventory management, warehouse operations, and timely material delivery. This role collaborates with Estimating, BIM, Project Management, Production, and Field teams to keep approved materials available while ensuring purchases stay within project budgets.

Ideal candidates will plan ahead, set clear priorities, and maintain accurate records while building dependable processes the team can

Qualifications

• 1–3 years of experience in plumbing or with a plumbing wholesaler.
• Familiarity with plumbing materials, fittings, fixtures, and equipment.
• Experience processing orders, obtaining quotes, and preparing purchase orders.
• Ability to coordinate with suppliers, project managers, and field teams.
• Strong organizational skills and attention to detail, with the ability to handle multiple purchasing requests.
• Ability to follow established approval procedures, communicate delays promptly, and track outstanding issues through resolution.
• Proficiency in Microsoft Excel.

Responsibilities

• Review material requests and obtain supplier quotes for plumbing materials, fittings, fixtures, and equipment.
• Compare pricing, availability, and delivery costs to support cost-effective purchasing.
• Prepare accurate purchase orders with appropriate quantities, pricing, and job information, following established approval requirements.
• Verify available inventory before ordering to avoid unnecessary purchases.
• Maintain purchasing records and assist with resolving pricing or invoice discrepancies.
• Flag pricing that exceeds approved amounts or differs from agreed supplier quotes for review before placing orders.
• Maintain effective working relationships with plumbing suppliers and wholesalers.
• Confirm order accuracy, availability, lead times, and delivery dates.
• Track outstanding orders and backorders, communicating delays to project managers and field teams.
• Coordinate with suppliers to resolve order discrepancies, shortages, damaged materials, returns, and vendor credits.
• Refer unresolved supplier issues or proposed material substitutions to the appropriate manager for direction or approval.
• Serve as a central point of coordination for purchasing requests from project managers, field teams, and warehouse personnel.
• Confirm purchasing priorities with the appropriate manager based on project schedules and material needs.
• Follow established procedures formaterial requests, purchase approvals, and documentation.
• Identify recurring purchasing issues and suggest improvements to purchasing accuracy, communication, and turnaround times.
• Maintain Excel tracking tools for orders, backorders, and purchasing activity.
• Coordinate with warehouse personnel to confirm stock availability and identify replenishment needs.
• Assist with maintaining accurate inventory records and tracking materials assigned to projects.
• Schedule deliveries to the warehouse and job sites based on project requirements.
• Coordinate receipt of materials and work with receiving personnel to verify quantities against purchase orders and delivery documents.
• Communicate delivery details to receiving personnel and help resolve delivery issues.
• Document material shortages, damage, and delivery discrepancies, and follow up with suppliers as needed.

Skills

Strong organizational skills

Attention to detail

Coordination with suppliers

Follow approval procedures

Multitasking

Tools

Microsoft Excel

Job description

Position Overview

The Plumbing Purchasing Administrator is responsible for daily purchasing, inventory management, warehouse operations, and material delivery. This role works closely with Estimating, BIM, Project Management, Production, and Field teams to ensure approved materials are available when needed and purchased within project budgets.

We expect this administrator to plan ahead, set clear priorities, and follow issues through resolution. Success requires protecting project costs, maintaining accurate records, and building dependable processes that the team can follow consistently.

Key Responsibilities

Purchasing and Cost Control

• Review material requests and obtain supplier quotes for plumbing materials, fittings, fixtures, and equipment.
• Compare pricing, availability, and delivery costs to support cost-effective purchasing.
• Prepare accurate purchase orders with appropriate quantities, pricing, and job information, following established approval requirements.
• Verify available inventory before ordering to avoid unnecessary purchases.
• Maintain purchasing records and assist with resolving pricing or invoice discrepancies.
• Flag pricing that exceeds approved amounts or differs from agreed supplier quotes for review before placing orders.

Vendor Coordination and Order Follow Through

• Maintain effective working relationships with plumbing suppliers and wholesalers.
• Confirm order accuracy, availability, lead times, and delivery dates.
• Track outstanding orders and backorders, communicating delays to project managers and field teams.
• Coordinate with suppliers to resolve order discrepancies, shortages, damaged materials, returns, and vendor credits.
• Refer unresolved supplier issues or proposed material substitutions to the appropriate manager for direction or approval.

Team Coordination and Purchasing Support

• Serve as a central point of coordination for purchasing requests from project managers, field teams, and warehouse personnel.
• Confirm purchasing priorities with the appropriate manager based on project schedules and material needs.
• Follow established procedures formaterial requests, purchase approvals, and documentation.
• Identify recurring purchasing issues and suggest improvements to purchasing accuracy, communication, and turnaround times.
• Maintain Excel tracking tools for orders, backorders, and purchasing activity.

Warehouse Inventory and Delivery Coordination

• Coordinate with warehouse personnel to confirm stock availability and identify replenishment needs.
• Assist with maintaining accurate inventory records and tracking materials assigned to projects.
• Schedule deliveries to the warehouse and job sites based on project requirements.
• Coordinate receipt of materials and work with receiving personnel to verify quantities against purchase orders and delivery documents.
• Communicate delivery details to receiving personnel and help resolve delivery issues.
• Document material shortages, damage, and delivery discrepancies, and follow up with suppliers as needed.

Qualifications

• 1 - 3 years of experience in plumbing or with a plumbing wholesaler.
• Familiarity with plumbing materials, fittings, fixtures, and equipment.
• Experience processing orders, obtaining quotes, and preparing purchase orders.
• Ability to coordinate with suppliers, project managers, and field teams.
• Strong organizational skills and attention to detail, with the ability to handle multiple purchasing requests.
• Ability to follow established approval procedures, communicate delays promptly, and track outstanding issues through resolution.
• Proficiency in Microsoft Excel.

Preferred

• Purchasing, order processing, or warehouse leadership experience supporting multifamily HVAC and plumbing projects.
• Experience with Foundation software.
• Bilingual in English and Spanish.

What We Offer

• Competitive pay based on experience
• Steady multifamily project pipeline
• Opportunities for advancement into lead roles
• Professional, safety-focused work environment
• 401(k) and Roth IRA options with 4.00% company match
• Paid Time Off (PTO), increasing with tenure
• Health, dental, and vision insurance