Plastic Surgery Admin Coordinator | Scheduling & Billing

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 28,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k matching

Tuition reimbursement

Paid time off

Sick leave

Holidays

Job summary

MedBest Medical Management is seeking a Senior Administrative Specialist for Plastic Surgery in Syracuse. The role coordinates OR surgical cases, schedules procedures in EPIC, and handles pre-admission testing and anesthesia linked appointments.

You will verify referrals, obtain authorizations, manage the referrals queue, and arrange imaging and outpatient procedures. Strong communication and EMR skills are essential.

Qualifications

• Associates Degree or pertinent college level courses and five years experience in medical field.
• Will consider equivalent combination of education and experience.

Responsibilities

• Coordinate OR surgical cases for Plastic Surgery surgeons.
• Schedule procedures into EPIC and coordinate pre-admission testing and anesthesia linked appointments.
• Verify referrals/authorizations with billing and ensure documentation in EPIC.
• Obtain authorizations for clinic procedures and manage referrals work queue.
• Schedule outpatient procedures (CT, X-rays) and coordinate patient prep instructions.
• Manage live scheduling for surgery and provide patient prep information.
• Answer phones and route calls to appropriate staff.
• Maintain provider schedules and update templates as needed.
• Assist with scheduling follow-up appointments in outpatient practice.
• Prepare charts in EMR and ensure provider has all necessary information.
• Access PACS and HealtheConnections for charting and imaging.
• Communicate procedure changes in writing to patients.
• Arrange outside services (Medicaid cab, interpreter) as requested.
• Review procedural schedule for proper time allotment and efficiency.
• Coordinate all travel and accommodations for surgeon attendance at conferences.

Skills

Administrative support

Scheduling

Communication

Education

Associates Degree or equivalent

Tools

EPIC

PACS System

HealtheConnections

Outlook

Job description

MedBest Medical Management is seeking a Senior Administrative Specialist for Plastic Surgery in Syracuse. The role coordinates OR surgical cases, schedules procedures in EPIC, and handles pre-admission testing and anesthesia linked appointments.

You will verify referrals, obtain authorizations, manage the referrals queue, and arrange imaging and outpatient procedures. Strong communication and EMR skills are essential.