Surgical Scheduling Coordinator - Administrative Support

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Thisiscny in Syracuse is seeking an Administrative Assistant II to manage surgical scheduling for the Neurosurgery department and provide backup support to the Administrative Specialist and Business Manager.

You will coordinate surgeon schedules, obtain pre-surgical clearances, and handle insurance authorizations while liaising with the OR Business Office and Epic systems. Workdays are Monday–Friday, 8:00 AM to 4:30 PM.

Qualifications

• Minimum qualifications: an associates degree and two years of related experience or an equivalent combination of education and experience.
• Preferred qualifications: associates degree in a health care related field.

Responsibilities

• Oversee all surgical scheduling activities for the department and provide backup support to the Administrative Specialist and Business Manager.
• Communicate updates from the OR Business Office to department staff regarding surgery scheduling.
• Attend meetings with the OR Business Office to discuss surgical scheduling and related policies.
• Monitor the iQue system for open and released OR block time daily and notify staff when time must be released.
• Check the Surgery Scheduling Snapboard and Depot in Epic before releasing time.
• Serve as a training consultant to staff for ongoing surgery scheduling support.
• Coordinate multiple surgeon schedules including clinic appointments, surgery schedules, administrative and academic calendars.
• Assist in obtaining pre-surgical appointments, test results, and medical clearances; obtain insurance authorizations.
• Handle reception duties including phones, correspondence, and form completion as needed.

Education

Associates degree and two years of related experience

Associates degree in healthcare field

Job description

Thisiscny in Syracuse is seeking an Administrative Assistant II to manage surgical scheduling for the Neurosurgery department and provide backup support to the Administrative Specialist and Business Manager.

You will coordinate surgeon schedules, obtain pre-surgical clearances, and handle insurance authorizations while liaising with the OR Business Office and Epic systems. Workdays are Monday–Friday, 8:00 AM to 4:30 PM.