Plant Operations Administrative Specialist

Sedgebrook; Cupertino (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) with company match

Paid Holidays and PTO

Job summary

The FORUM in Cupertino, CA is hiring a Plants Ops Administrative role to provide executive-level administrative support to the Plant Operations Director and leadership team. You will process invoices, manage work orders, schedule meetings, maintain records, and assist with CAPEX documentation and preventive maintenance tracking.

Responsibilities include serving as the first point of contact for residents, coordinating with contractors, and ensuring accurate filing and reporting.

Qualifications

• Effective communication with residents, families, supervisors and team members.
• Ability to perform duties with minimal supervision.
• Experience in an elderly care setting is a plus.
• Knowledge of basic bookkeeping and budget tracking is helpful.

Responsibilities

• Be first point of contact for the Resident Help Desk during normal working hours.
• Main point of contact for contractors (check-in, scheduling, and collecting invoices).
• Assist Plant Ops Management staff with various duties and requests as needed.
• Handle all calls from the Front Desk staff that require immediate attention.
• Maintain resident profiles in Worxhub and update records regularly.
• Process invoices and support with budget tracking and reporting.

Skills

Communication

Teamwork

Customer service

Tools

Word Perfect

Excel

Worxhub

Job description

The FORUM in Cupertino, CA is hiring a Plants Ops Administrative role to provide executive-level administrative support to the Plant Operations Director and leadership team. You will process invoices, manage work orders, schedule meetings, maintain records, and assist with CAPEX documentation and preventive maintenance tracking.

Responsibilities include serving as the first point of contact for residents, coordinating with contractors, and ensuring accurate filing and reporting.