Plant Office Administrator (Floating) (Req #: 1291)

Peckham Industries, Inc.; Town of Bedford (NY); On-site; USD 71,635,000 - 77,366,000; Full time

Job summary

Peckham Industries, Inc. is seeking a Floating Plant Office Administrator to support quarry and asphalt plant operations across multiple locations in Bedford Hills, NY.

This role requires travel between sites and offers comprehensive clerical support, recordkeeping, and office management in a semi-industrial setting. The position emphasizes accuracy in data entry, daily sales, production and inventory reporting, and coordination of fuel deliveries and PPE orders.

Qualifications

• High school diploma or equivalent required; accounting coursework preferred.
• Minimum 13 years of administrative experience in a multi-site environment.
• Ability to travel between quarry and plant locations as needed.
• Proficiency in Microsoft Office and ability to learn Peckham POS system.
• Strong attention to detail and accuracy in data entry and reporting.

Responsibilities

• Maintain effective communication with customers and internal teams.
• Handle clerical duties including accounts payable vouchering, payroll entry, and mail.
• Process scale tickets using the Peckham POS system for sales.
• Enter daily sales, materials, production and inventory data to systems.
• Record fuel deliveries and assist with ordering; monitor usage.
• Coordinate inventory and PPE orders on a daily/weekly basis.

Skills

Microsoft Office

Attention to detail

Communication

Education

High school diploma or equivalent

Accounting coursework preferred

Tools

Peckham POS system

Job description

Peckham Industries

Location: Bedford Hills, NY

Pay Range: $25.00 - $27.00

Salary Interval: Full Time

Description

Application InstructionsAbout Us:Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our family by choice ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the companys construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable.

Position Description

Job Summary:The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations.

Essential Functions

• Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships.
• Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations.
• Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols.
• Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes.
• Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations.
• Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs.

Position Requirements

Requirements, Education and Experience:

• High school diploma or equivalent required; additional coursework in office administration or accounting preferred.
• Minimum of 13 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment.
• Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require.
• Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system.
• Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks.
• Effective communication skills with the ability to interact professionally with customers