Plant Executive Coordinator – Urbana, OH
Weidmann Whiteley Limited
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Job summary
Weidmann Electrical Technology is seeking a Plant Executive Coordinator in Urbana, OH to provide high-level administrative and operations coordination for the site General Manager, plant leadership, and Head of Operations – Americas. The role handles travel, meetings, events, and executive support while ensuring organization and discretion in a fast-paced manufacturing setting.
You will support new hire processes, visitor logistics, and employee engagement activities, with a focus on accuracy
Qualifications
- Minimum 5 years in admin, operations coordination, executive support, or similar role.
- Experience supporting senior leadership in a global manufacturing environment.
- Strong MS Office, SAP, and travel management systems experience.
Responsibilities
- Provide administrative support to the Plant Manager and plant leadership.
- Coordinate travel arrangements for U.S. and global visitors and executives.
- Prepare agendas, presentations, and reports for meetings and events.
- Coordinate new hire logistics, site orientation, and visitor registration.
- Maintain filing systems for production orders and plant records.
- Support safety activities and ensure compliance with travel policies.
Skills
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Job description
Plant Executive Coordinator – Urbana, OH
Jobs > Plant Executive Coordinator – Urbana, OH
Urbana, USA
22/10/2026
700 W Court St, Urbana, OH 43078, USA
On-Site, Full Time
Applicants must be legally authorized to work in the United States
We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation and continuous improvement.
Weidmann Electrical Technology has been at the heart of the global transformer industry for over 140 years. With deep rooted knowledge in the design, development and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.
The Plant Operations & Executive Coordinator provides administrative and operational coordination support to the site General Manager, plant leadership, and Head of Operations – Americas. This role coordinates key plant activities, employee and visitor support, site events, U.S. travel administration, and executive meeting support. The position requires a high level of organization, professionalism, discretion, and attention to detail, with the ability to manage multiple priorities and work effectively with employees, visitors, customers, and leaders across the organization.
- Provide administrative support to the Plant Manager and plant leadership.
- Answer and direct incoming calls and coordinate USPS mail.
- Maintain the plant employee directory and organizational information.
- Prepare presentations, reports, agendas, and other materials.
- Coordinate plant meetings, events, customer visits, and global visitors.
- Maintain organized filing systems for production orders and other plant records.
- Manage office supply inventory and ordering.
- Administer employee clothing and safety shoe programs.
- Maintain and stock first aid cabinets.
- Support new hire activities, including new hire luncheons and site orientation logistics.
- Coordinate new hire badges and collection of company property upon employee separation.
- Support visitor registration, badges, and site logistics.
- Provide administrative support for safety activities, including Lockout/Tagout (LO/TO) coordination as applicable.
- Ensure visitors and new employees receive appropriate site information and support.
- Co-lead the Plant Employee Activities Committee.
- Manage the committee budget and related expenses.
- Coordinate committee activities.
- Organize and lead employee engagement events and site activities.
- Serve as the U.S. Travel Administrator under the direction of the Head of HR – AM.
- Administer the Concur travel portal and serve as the primary point of contact for U.S. travel administration.
- Support compliance with company travel policies and procedures.
- Coordinate travel arrangements for global visitors, customers, job candidates, etc. traveling to U.S. sites , including hotels, transportation, and other accommodations as needed.
- Support employees and leaders with travel-related questions, issues, and changes.
- Maintain appropriate travel records and ensure travel processes are followed consistently.
- Identify opportunities to improve the efficiency and effectiveness of the U.S. travel process.
- Provide direct administrative and executive support to the Head of Operations – Americas.
- Manage executive travel arrangements, itineraries, logistics and complete weekly expense reports.
- Prepare meeting agendas, presentations, reports, and other executive materials.
- Coordinate executive meetings, including scheduling, logistics, and preparation of materials.
- Attend meetings and accurately capture, transcribe, and distribute meeting notes and minutes.
- Track follow-up actions and support timely completion of executive priorities.
Coordinate communications and information between the Head of Operations – Americas, plant leadership, and other internal and external stakeholders.
What Do You Bring…- High school diploma required. Associate degree in Business Management or a related field preferred
- Minimum 5 years of experience in an administrative, operations coordination, executive support, or similar role.
- Experience supporting senior leadership in a global manufacturing environment.
- Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint and Outlook. Working experience with SAP a plus
- Experience with travel management systems such as Concur preferred.
- Proven ability to thrive in a fast-paced environment
Core CompetenciesConfidentiality & Discretion – Demonstrates a high level of confidentiality, professionalism, and discretion when handling sensitive employee, operational, and executive information.
Teamwork – Ability to work effectively as part of a team and support multiple stakeholders.
Communication – Strong oral and written communication skills.
Collaboration – Ability to build positive, collaborative relationships across all levels of the organization.
Organization & Attention to Detail – Highly organized, detail-oriented, and able to manage multiple priorities.
Execution – Ability to meet deadlines and follow through on commitments.
Adaptability – Ability to respond effectively to changing priorities in a fast-paced manufacturing environment.
What do we offer?- Medical insurance with an accompanying health savings account, vision and dental insurance, PTO.
- 401k plan with company match, Company paid basic life and AD&D insurance, STD and LTD
- Employee assistance program
- Employee referral program
- Additional company programs include: Wellness, clothing allowance, computer loan, and tuition reimbursement
We look forward to hearing from you soon!
At Weidmann we are committed to equal opportunities and growth for all talents. We are convinced that a diverse and inclusive work environment increases mutual understanding and innovation of our business.
We’ve been at the heart of the global transformer industry for over 140 years.
With deep rooted knowledge in the design, development and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.
A globally active family company
We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation and continuous improvement.
We’ve been at the heart of the global transformer industry for over 140 years.
With deep rooted knowledge in the design, development and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.
A globally active family company
We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation and continuous improvement.
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