Plant Administrator

Software Guidance & Assistance, Inc. (SGA, Inc.); Owensboro (KY); On-site; USD 40,000 - 65,000; Part time

Job summary

Software Guidance & Assistance, Inc. (SGA) is seeking a Plant Administrator for a contract assignment in Owensboro, KY. The role covers executive support, travel coordination, event coordination, and admin operations to assist plant leadership.

The ideal candidate has 3+ years in administrative roles, strong calendar management, and advanced MS Office skills. Experience with plant environments and SAP/Concur is a plus. This is a temporary contract position stationed on-site in Owensboro.

Qualifications

• Must have 3+ years in administrative roles or executive support
• Experience supporting senior leaders and managing complex calendars
• Travel coordination and expense reporting experience required
• Advanced Microsoft Office / M365 skills: Outlook, Teams, PowerPoint, Word, Excel
• Strong organizational and communication skills; able to manage multiple priorities

Responsibilities

• Manage complex calendars for plant/site leadership
• Schedule meetings across functions and time zones
• Prepare presentations, agendas, and meeting materials
• Track action items and follow-ups
• Support leadership communications
• Coordinate domestic and international travel
• Build travel itineraries and reconcile expense reports
• Coordinate leadership meetings, town halls, and executive visits
• Arrange catering, room setup, transportation, and logistics
• Support employee engagement and recognition events
• Manage visitor and guest schedules
• Maintain records, files, and documentation
• Office supply and vendor coordination
• Purchase requisitions and budget support

Skills

Strong calendar management

Travel coordination

Expense reporting

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Outlook

Teams

PowerPoint

Word

Excel

SAP

Concur

Job description

Software Guidance & Assistance, Inc., (SGA), is searching for a Plant Administrator for a CONTRACT assignment with one of our premier Global Consumer product clients in Owensboro, KY

Responsibilities

Executive Support

• Manage complex calendars for plant/site leadership
• Schedule meetings across multiple functions and time zones
• Prepare presentations, agendas, and meeting materials
• Track action items and follow-ups
• Support leadership communications

Travel & Expense Management

• Coordinate domestic and international travel
• Build detailed travel itineraries
• Process and reconcile expense reports
• Track travel and expense documentation

Event & Meeting Coordination

• Coordinate leadership meetings, town halls, training sessions, and executive visits
• Arrange catering, room setup, transportation, and logistics
• Support employee engagement and recognition events
• Manage visitor and corporate guest schedules

Administrative Operations

• Maintain records, files, and documentation
• Office supply and vendor coordination
• Purchase requisitions, invoice processing, and budget support
• Ensure meeting spaces are organized and ready

Must-Have Qualifications

• 3+ years of administrative, executive assistant, coordinator, or office management experience
• Experience supporting senior-level leaders
• Strong calendar management experience
• Travel coordination and expense reporting experience
• Advanced Microsoft Office / M365 skills:
  • Outlook
  • Teams
  • PowerPoint
  • Word
  • Excel
• Strong organizational and communication skills
• Ability to manage multiple priorities independently

Preferred Qualifications

• Manufacturing or plant environment experience
• Experience supporting plant managers, site directors, or operations leaders
• SAP experience
• Concur experience
• Event planning experience
• Experience interacting with executive-level stakeholders
• Bachelor's degree

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.