Plant Administration Assistant

hccexternal; Town of Florida (NY); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC seeks a detail-oriented Plant Administration Assistant to maintain records and support both Operations and Sales managers. You will answer the main phone line, route calls, process paperwork, and help keep the plant's office organized and efficient.

You will also create service packs, track daily logs, manage inventory, and assist with reporting to ensure timely, accurate records for the WWTF plant location. Prior MS Office skills are essential.

Qualifications

• Must have High School diploma or equivalent.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Strong communication and organizational skills are essential.

Responsibilities

• Answer customer inquiries via the main phone line in a professional manner.
• Route and distribute incoming calls to appropriate personnel.
• Sort and file daily control sheets and maintain branch records.
• Prepare and submit period-end inventory and keep accurate records.
• Maintain office cleanliness and order, and manage office supplies.

Skills

Strong communication

Attention to detail

Initiative

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Crystal Clean (CC)is one of the nation’s leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement.

Purpose:

The Plant Administration Assistant is required to create, maintain, and organize operational and sales activity records for the WWTF plant location.The Plant Administrative Assistant will be responsible for assisting both the Plant Operations Manager and the Plant Sales manager regarding the processing of paperwork in a timely and accurate manner. The Plant Admin will also be responsible for answering the Company’s phone line, fielding customer questions, and routing/distributing calls accordingly.

Specific Duties:

• Responsible for engaging in and promoting safe work behaviors in a manner that is consistent with all HCC safety guidelines
• Sort and file all the daily control sheets from prior day’s work
• Updates branch sales board
• Responsible for completing and submitting period end inventory.
• Daily and weekly routing of both Operations and Sales Trucks and Drivers
• Track and file all daily driver logs.
• Track and file all vehicle maintenance records
• Create service packs with labels and manifest for Sale Service Team
• Draft list of customers that have not been serviced or potential call-ins
• Order office and sales supplies
• Processing (data entry) of plant paperwork
• Direct contact with field personnel from branch locations
• Answer customer inquiries
• Become knowledgeable with a variety of field concepts, practices and procedures
• Meet weekly processing goals
• Answers the Customer Service phone line in a professional manner (Avg. 40 calls per day)
• Accurate routing and distribution of incoming customer phone calls
• General office duties
• Maintain cleanliness of the office
• Contact manufactures to get contact names and fill out lead sheets
• Creates inbound and outbound spreadsheets for waste material.
• Inputs waste information from drivers into the Crystal Clean computer program
• Maintain accurate files of inbound/outbound paperwork
• Assists Plant Sales and Operation Managers with maintaining accurate records of Plant activity
• Adhere to all corporate policies and standards including, but not limited to environmental and regulatory, human resources, facility, equipment, operations and maintenance
• Performs other related duties as assigned

Position Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Core Competencies and Specific Skills

• Strong communication skills, attention to details, and strong initiative to complete tasks
• Ability to interact with sales branch employees and other corporate departments
• Ability to operate equipment such as mobile phone, scanners, computers, etc.

Work Experience:

• Proficient use of Microsoft programs. Excel, outlook, and word.

Education, Certificates, Licenses, or Designations:

• High School diploma or equivalent required

Crystal Clean LLC is an Equal Opportunity Employer.Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipatedhourlyrange for this position is $18.00- $23.00, and includes benefits such as the following:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement