Planning Manager, Central CMMS

Exol; Northern (KY); Hybrid; USD 100,000 - 150,000; Full time

Job summary

Exol is seeking a Planning Manager, Central CMMS to lead the enterprise CMMS, maintenance planning, and work management standards across a growing, highly automated warehouse network. The role centers on data integrity, standardized processes, and scalable practices to ensure uptime, safety, and cost control.

You will collaborate with Maintenance, Reliability, Operations, Automation, IT, and Finance to drive disciplined planning, performance reporting, and continuous improvement during startup,

Qualifications

• Bachelor's degree or equivalent experience required.
• 8+ years in maintenance planning, CMMS administration, or maintenance operations.
• Experience implementing or scaling CMMS in multi-site environments.

Responsibilities

• Own and govern the enterprise CMMS configuration, asset hierarchy, data standards, and user access.
• Establish and scale maintenance planning and scheduling standards across sites.
• Standardize PM programs and job plans aligned to asset criticality.
• Drive disciplined work management: backlog control, scheduling adherence, and work order quality.
• Define CMMS KPIs and reporting for visibility into maintenance performance, compliance, and cost.
• Support new site launches with CMMS readiness and clean handoff to operations.
• Coordinate with IT and vendors on CMMS integrations, upgrades, and support.

Skills

CMMS administration

Maintenance planning

Scheduling

Data insights

Stakeholder influence

Communication

Process design

Education

Bachelor's degree in engineering, Industrial Technology, Supply Chain, Operations, or related field

Tools

CMMS software

Job description

Who we are

More efficient. More accurate. More accessible. Exol is bringing industry-leading automation to businesses of all sizes through an innovative warehouse-as-a-service model.

What we need

As the Planning Manager, Central CMMS you will be responsible for establishing, governing, and scaling Exol's maintenance systems, planning standards, and execution discipline across highly automated warehouse operations. This role ensures that maintenance work is planned, scheduled, documented, and measured consistently to support uptime, safety, and cost control especially during startup, ramp-up, and network expansion. You will serve as the enterprise owner of the CMMS, maintenance planning, and work management standards, partnering closely with Maintenance, Reliability, Operations, Automation, IT, and Finance to ensure data integrity, execution discipline, and scalable processes across all sites. This role operates centrally, with direct influence across sites, and ensures maintenance execution is predictable, auditable, and repeatable as the network grows.

What we do

Exol is pioneering warehousing-as-a-service, offering outsourced warehousing operations, and specializing in automated warehousing solutions. Our focus is on the efficient movement of goods in cases and pallets across all sectors, such as wholesale, retail, and general merchandising. *Exol is an independently managed joint venture between Symbotic and Softbank.

What you’ll do

Own and govern the enterprise CMMS, including system configuration, asset hierarchy, data standards, and user access. Establish and scale maintenance planning and scheduling standards across all sites. Ensure preventive maintenance programs, job plans, and work instructions are standardized, accurate, and aligned to asset criticality. Drive disciplined work management practices, including backlog control, scheduling adherence, and work order quality. Partner with site maintenance teams to improve planned vs. reactive work and execution consistency. Define CMMS related KPIs and reporting to provide visibility into maintenance performance, compliance, and cost. Ensure accurate capture of labor, downtime, parts usage, and failure data to support reliability and financial decisions. Support new site launches by ensuring CMMS readiness, asset data integrity, PM setup, and clean handoff to operations. Standardize lessons learned and continuously improve planning and work management processes across the network. Coordinate with IT and vendors on CMMS integrations, upgrades, and support. Partner with Finance and Supply Chain to support inventory governance, spare parts planning, and maintenance cost control. Train, coach, and support site planners, supervisors, and maintenance leaders on CMMS and planning best practices.

What you’ll need

Bachelor's degree in engineering, Industrial Technology, Supply Chain, Operations, or a related field, or equivalent experience required. Minimum 8 years of experience in maintenance planning, CMMS administration, or maintenance operations roles. Hands-on experience implementing or scaling CMMS platforms in multi-site environments. Experience supporting automated or highly mechanized operations such as robotics, AS/RS, conveyors, AGVs, or automated material handling systems preferred. Startup, ramp-up, or greenfield site experience strongly preferred. Strong understanding of maintenance planning, scheduling, and work management best practices. Proven experience designing and governing CMMS asset hierarchies, PM programs, and job plans. Ability to translate maintenance execution data into operational and financial insights. Strong organizational, analytical, and process design skills. Ability to influence site teams and leaders without direct authority. Clear, concise communication skills suitable for both operational and executive audiences.

Our Environment

Remote role with frequent travel (30-50%) to operating sites, launch locations, and vendor facilities. Ability to work in active warehouse and automation environments, including exposure to moving equipment and elevated structures. Must be able to comply with all safety requirements, including PPE, LOTO, and site-specific safety protocols. Extended onsite presence may be required during site launches or stabilization periods.

#LI-JH4 #LI-Onsite

About Exol

Exol provides flexible and scalable outsourced warehouse services to meet the dynamic needs of the modern supply chain. We operate state-of-the-art distribution centers, allowing you to focus on your business while we handle the complexities of warehouse operations. For more information, visit www.exol.com. More efficient. More accurate. More accessible. Exol is bringing industry-leading automation to businesses of all sizes through an innovative warehouse-as-a-service model. Exol provides flexible and scalable outsourced warehouse services to meet the dynamic needs of the modern supply chain. We operate state-of-the-art distribution centers, allowing you to focus on your business while we handle the complexities of warehouse operations. For more information, visit www.exol.com.