Planning & Development Support Specialist

Gallatin County; Bozeman (MT); On-site; USD 38,000 - 54,000; Full time

Job summary

Gallatin County in Bozeman, MT, seeks a Planning Department administrative assistant to perform essential clerical and program support for planning, zoning, subdivision, floodplain management, open lands, and code compliance programs.

You will assist staff, provide public information, manage front desk operations, and help with data entry, reporting, and purchasing as part of a collaborative team. A relevant associate degree and 1–2 years in a planning office are preferred.

Qualifications

• Associate’s degree and 1–2 years of work experience in a planning office or closely related field.
• Ability to communicate effectively, both verbally and in writing.
• Knowledge of clerical and administrative support methods and office software.
• Capacity to multi-task and learn new information quickly.

Responsibilities

• Monitor procedures for processing subdivision, land use and zoning documents according to State regulations.
• Prepare legal notices and notify stakeholders of deadlines, hearings and meetings.
• Schedule and track hearings for planning-related boards.
• Assist staff with on-site inspections by verifying information.
• Work with legal land descriptions and maps to identify zoned parcels.
• Provide information on regulations and disseminate forms to the public.
• Assist in data compilation, research, data formatting, correspondence, and related projects.
• Perform administrative and clerical support, front desk operations, answer phones, collect fees, and track documents.
• Ensure data entry completeness and tracking of closed files.
• Receive and deposit money at the front desk and track fees across programs.
• Monitor fund accounts and provide balance information.
• May serve as Notary for the Planning Office.
• Inventory control and purchasing of supplies and equipment.
• Process purchase orders, track expenditures, and pay bills.
• Schedule conferences and travel arrangements for staff and Planning Board members.
• Coordinate with other Planning Assistants and County staff to complete tasks.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Data entry

Education

Associate’s degree

Tools

Office software

Notary (optional)

Job description

Gallatin County in Bozeman, MT, seeks a Planning Department administrative assistant to perform essential clerical and program support for planning, zoning, subdivision, floodplain management, open lands, and code compliance programs.

You will assist staff, provide public information, manage front desk operations, and help with data entry, reporting, and purchasing as part of a collaborative team. A relevant associate degree and 1–2 years in a planning office are preferred.