Physician Office Operations Leader - Multi-Site

Capital Health (US); Pennington (NJ); On-site; USD 63,356 - 82,763; Full time

Benefits offered by this job

Medical Plan

Retirement Savings and Investment Plan

Paid Time-Off Program

Dental Plan

Vision Plan

Job summary

Capital Health is seeking a capable Office Manager to coordinate provider scheduling, rooms, and equipment across locations, ensuring efficient operations and high-quality patient care.

The role requires strong organizational, communication, and billing knowledge; involves hiring, budgeting, and ensuring compliance with DNV-GL standards and related regulations. 8-hour workdays with potential cross-location coverage.

Qualifications

• Bachelor's degree in business or health-related field, or 5 years management experience.
• At least 2 years of Office Management experience with Bachelor's degree.
• Strong organizational, interpersonal, conflict resolution, and communication skills.
• Knowledge of insurance coding, CMS regulations, state/federal regulations, CLIA, DOH, OSHA.
• Experience with electronic health records, scheduling, charging and billing systems.
• Intermediate to advanced computer skills; proficient with Word and Excel.

Responsibilities

• Schedule/providers and resources to maximize productivity and coverage across locations.
• Recommend actions to grow practice volume and efficiency.
• Approve expenditures; manage office inventory and equipment; ensure night-time setup.
• Interview and hire for locations; evaluate performance and address issues.
• Prepare timely statistical and financial reports and share with leadership.
• Lead staff meetings and participate in budgeting and compliance activities.

Skills

Office management

Organizational skills

Interpersonal skills

Verbal and written communication

Education

Bachelor's degree in business or health-related field

5 years management experience in lieu of a degree

Tools

EHR systems

Scheduling software

Billing software

Microsoft Word

Microsoft Excel

Job description

Capital Health is seeking a capable Office Manager to coordinate provider scheduling, rooms, and equipment across locations, ensuring efficient operations and high-quality patient care.

The role requires strong organizational, communication, and billing knowledge; involves hiring, budgeting, and ensuring compliance with DNV-GL standards and related regulations. 8-hour workdays with potential cross-location coverage.