Physician Admin Assistant - Neurosurgery (Full Time, Days)

Nicklaus Children's; Miami (FL); Presencial; USD 45 000 - 65 000; Tempo integral

Resumo da oferta

Nicklaus Children's seeks a Physician Admin Assistant for the Neurosurgery department to provide essential administrative support. Responsibilities include scheduling, preparing documents, coordinating meetings, and acting as liaison with staff and external parties.

The role requires strong organizational skills, familiarity with medical terminology, and bilingual English/Spanish abilities. Prior credentialing or physician office experience is preferred, with day shifts in a full-time capacity.

Qualificações

• 2 years of administrative or physician office experience.
• High school education or equivalent.
• Bilingual English/Spanish highly preferred.
• Knowledge of medical terminology.
• Proficient in Word, Excel, PowerPoint.
• Ability to prepare business communications.

Responsabilidades

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, and prescriptions; takes messages as needed.
• Assists Physician(s) and Leader with credentialing applications and medical license requirements.
• Keeps log of Physicians’ CME credits, expenses and teaching hours.
• Checks documentation to ensure all data and signatures are included.
• Coordinates and schedules surgeries, procedures and diagnostics; obtains authorizations.
• Gathers data for reports by contacting staff and other departments as needed.
• Prepares medical reports/documents for approval by Leader or Physician.
• Manages calendar: appointments, conferences, rounds, requests.
• Acts as liaison between employees, agencies and other physician practices.
• Orders medical and office supplies; arranges equipment repairs.
• Processes travel applications and makes travel arrangements.
• Transcribes letters and medical documents.
• Prepares PowerPoint presentations for meetings and maintains medical records.

Conhecimentos

Customer service

Administrative support

Bilingual English/Spanish

Medical terminology

Communication

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Word

Microsoft Excel

PowerPoint

Descrição da oferta de emprego

Job Description - Physician Admin Assistant - Neurosurgery (Full Time, Days) (302257)

Job Description

Physician Admin Assistant - Neurosurgery (Full Time, Days) - 302257

Description

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job

Primary Location