PHP Administrative Coordinator

State of Indiana; Indianapolis (IN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health plans (medical, vision, dental)

Education Reimbursement Program

Paid holidays and generous leave

Job summary

The Indiana Department of Health seeks an organized professional to provide advanced administrative support across agencies. You will coordinate with diverse partners, review program structures, and ensure timely delivery of tasks and reports.

The role emphasizes strong communication, multitasking, and ability to prioritize multiple projects while maintaining quality and accuracy in every document and executive summary.

Qualifications

• Associates degree with 3+ years of experience, or
• 5+ years of experience applying the listed knowledge, skills, and abilities in a similar role.
• Certifications and coursework may be considered for education or experience.

Responsibilities

• Provides advanced administrative support to an agency, department, or facility.
• Reviews the organizational structure and functions of the assigned program area to recommend changes to promote effectiveness.
• Administers staff functions in support of the program area.
• Aids program administrator in applying agency or department policies and procedures.
• Represents the program administrator in meetings with representatives of other agencies and the public to explain and interpret goals, policies, and procedures.
• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas.

Skills

Organizational skills

Multitasking

Communication

Coordination

Education

Associate’s Degree

Related certifications or coursework in administrative management

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Department Of Health (IDOH)

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview

In this position, you must have the ability to write executive summaries using various templates and materials in coordination with the Assistant Commissioner to ensure intent, quality and accuracy. Candidate must be highly organised and comfortable coordinating with a wide range of partners, divisions and agencies. Candidate must have strong interpersonal communication skills and encompass the ability to prioritise tasks while completing multiple projects on time.

Salary Statement

The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.

A Day In The Life

• Provides advanced administrative support to an agency, department, or facility.


• Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.


• Administers staff functions in support of program area.


• Aids program administrator in applying agency or department policies and procedures.


• Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.


• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need For Success

The ideal candidate in this role should minimally have

• an Associate’s Degree with 3+ years of experience, or


• at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience:

• Specialized knowledge of theories, principles, and practices of administrative management.


• Working knowledge of state governmental administrative structure.


• Working knowledge of assigned program area.


• Organizational skills with the ability to prioritize tasks effectively and multitask.


• Ability to coordinate and motivate professional and support personnel.


• Ability to communicate, both orally and verbally, with diverse public.


• Attention to detail and proofreading skills.


• Ability to establish cooperative work relationships.


• Ability to analyze, update and write procedures and policies.


• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits Of Employment With The State Of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans


• Wellness Rewards Program: Complete wellness activities to earn gift card rewards


• Health savings account, which includes bi-weekly state contribution


• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match


• Two (2) fully-funded pension plan options


• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:


• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers


• Up to 15 hours of paid community service leave


• Combined 180 hours of paid vacation, personal, and sick leave time off


• 12 paid holidays, 14 on election years


• Education Reimbursement Program


• Group life insurance


• Referral Bonus program


• Employee assistance program that allows for covered behavioral health visits


• Qualified employer for the Public Service Loan Forgiveness Program


• Free Parking for most positions


• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .