Grant Coordinator

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Job summary

The State of Indiana seeks a Grant Coordinator within the Indiana Department of Health to lead external funding opportunities, manage grant programs, and ensure compliance with applicable rules and reporting requirements.

This role emphasizes analytic, program planning, and cross‑agency collaboration to secure and monitor grant funding across multiple programs for Hoosiers.

Qualifications

• Extensive knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs.
• Extensive knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
• Ability to interpret and apply grant rules, regulations, and procedures.
• Ability to research new procedures, rules, and regulations.
• Effective communication skills.

Responsibilities

• Research and identify sources of external funds and create proposals to secure funds for new grant opportunities and renewal opportunities.
• Evaluate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
• Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants.
• Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications.
• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.
• Make recommendations to supervisors and granting authority on needs of potential recipients.
• Analyze project costs and prepare budget justifications and budget revisions for awarded grants.
• Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations.
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

Skills

Extensive grants knowledge

Program planning knowledge

Public administration knowledge

Grant rules interpretation

Effective communication

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Department Of Health (IDOH):

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:

Incumbent's work is broad in scope and involves extremely complex issues that require analytical, managerial, and administrative abilities. Work assignments are consistently of a high level policy and administrative nature. Extensive judgment is required to perform necessary duties to determine appropriate actions needed to accomplish the program objectives. All policies, plans, and decisions will be made in the global involvement with multiple programs and stakeholders.

Salary:

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life:

The essential functions of this role are as follows:

• Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities.
• Evaluate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
• Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants.
• Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications.
• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.
• Make recommendations to supervisors and granting authority on needs of potential recipients.
• Analyze project costs and prepare budget justifications and budget revisions for awarded grants.
• Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations.
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need For Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Extensive knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs.
• Extensive knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
• Ability to interpret and apply grant rules, regulations, and procedures.
• Ability to research new procedures, rules, and regulations.
• Effective communication skills.

A degree is not required. However, at least five (5) years of relevant grant programs, program planning, public administration, and related field experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Difficulty Of Work:

Your work will interpret and adapt guidelines to many different program areas within a major agency frequently involving unprecedented situations. Uses extensive judgment in applying guidelines to complex situations. Considers impact of alternative solutions and interpretation on programs and regulation.

Responsibility:

Makes recommendations and decisions concerning program planning, administration of grant rules, regulations. Works independently on various grant programs with an emphasis on epidemiology grants. Decisions and recommendations are reviewed by a policy-making authority for attainment of general objectives and compliance with agency policy.

The grant coordinator oversees the ongoing process of tracking and reporting progress from the assigned grants.

Reporting consists of coordinating the collection and entry of annual performance measures, end of year reporting, and general progress updates.

The grant coordinator will analyze grant expenditures and activities to ensure compliance.

The grant coordinator will assist in the development of the workplans for the annual applications. The position will work with program staff, other federal and state partners.

Personal Work Relationships:

Works in concert with Agency staff and management, governmental agencies, and private citizens for the purpose of explaining or interpreting the grant process and to write or review grant applications.

Personal Work Relationships:

This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is provided to agency partners and/or the general public.

Partnership with relevant public agencies, federal, state & local governments and/or community leaders may be required.

Physical Effort:

This role performs work in an environment where sitting for extended periods of time could be expected.

Working Conditions:

This role performs work in a standard office environment.

Competencies

• Working with Different Populations
• Championing Customer Needs
• Reading Effectively

Benefits Of Employment With The State Of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].