Photo Studio Sample Logistics Coordinator

Weissman-P; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

Parental leave

Tuition reimbursement

Health insurance

Job summary

Weissman in St. Louis, MO is seeking a Photo Sample Coordinator to manage merchandise samples for studio shoots and catalogs.

You will track, organize, and prepare products to ensure timely shot readiness, working closely with Stylists, Producers, Design, and Merchandising to support fast-paced creative productions. Ideal candidates have 1–3 years in fashion retail, product coordination, or studio operations, with strong organizational skills and experience with sample tracking systems.

Qualifications

• Strong organizational and inventory management skills with accuracy across a large volume of merchandise.
• Exceptional attention to detail and commitment to product and inventory accuracy.
• Ability to manage multiple priorities and respond to changing production schedules and needs.

Responsibilities

• Receive, log, label, and track incoming product samples from Design, Merchandising, vendors, and other partners.
• Maintain accurate sample inventory and product information within ShotFlow or other studio tracking systems.
• Organize samples by brand, collection, category, shoot date, and production priority to support efficient studio workflows.
• Pull and prepare merchandise for upcoming photo shoots based on shot lists, styling requirements, and production schedules.
• Prepare garments for photography, including steaming, tagging, organizing, and confirming required sizes, colorways, and SKUs are available.
• Partner with Stylists and Producers to confirm product selections, priorities, timing, and readiness for upcoming productions.
• Track sample usage and movement throughout the production lifecycle, maintaining accurate records as merchandise moves between teams and shoots.
• Coordinate the timely return of borrowed and development samples to Design, Merchandising, vendors, and other appropriate partners.
• Maintain an organized sample room, storage system, racks, studio prep areas, and other back-of-house production spaces.
• Support day-to-day studio operations by assisting with rack setup, locating samples, communicating missing or delayed product, and responding to changing production needs.

Skills

Organizational skills

Inventory management

Attention to detail

Communication skills

Collaboration

Problem solving

Education

Fashion merchandising degree

Tools

ShotFlow

Job description

Weissman in St. Louis, MO is seeking a Photo Sample Coordinator to manage merchandise samples for studio shoots and catalogs.

You will track, organize, and prepare products to ensure timely shot readiness, working closely with Stylists, Producers, Design, and Merchandising to support fast-paced creative productions. Ideal candidates have 1–3 years in fashion retail, product coordination, or studio operations, with strong organizational skills and experience with sample tracking systems.