Fashion Studio Sample Coordinator

Theory; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

The Sample Assistant will provide dedicated support to the Senior Studio Merchandiser across seasonal creative, merchandising, and studio initiatives. This role handles sample coordination, studio organization, product preparation, and on-the-ground project support to ensure seasonal projects are executed efficiently with operational excellence.

Based in New York, the role requires coordinating with Merchandising, Marketing, Creative, and Production teams to maximize sample utilization across

Qualifications

• Bachelor's degree in Fashion Merchandising, Fashion Marketing, Styling, or related field preferred.
• Internship or previous experience in fashion styling, merchandising, editorial, or sample management.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working in a fast-paced studio environment managing multiple priorities.
• Proficient in Microsoft Office, PowerPoint, Excel, and Adobe Acrobat.
• Ability to lift and move garment racks, sample boxes, and styling equipment as needed.
• Strong communication and collaboration skills across creative and cross-functional teams.
• Passion for fashion, product storytelling, and visual presentation.

Responsibilities

• Support the Senior Studio Merchandiser with day-to-day sample coordination across style-outs, fittings, photoshoots, presentations, meetings, e-commerce, editorial, and magazine production.
• Assist Global Merchandising teams with the organization and management of seasonal sample sets, supporting a clear and efficient sample handoff process across teams and regions.
• Receive, organize, label, and track seasonal samples to ensure accurate inventory and timely availability for projects.
• Support seasonal sample audits and inventory reconciliation across multiple concurrent productions.
• Create and maintain sample visibility tools; Maintain and communicate current sample status, location, availability, and upcoming needs across cross-functional teams.
• Coordinate sample movement between Merchandising, Marketing, Creative, Production, and external partners while maintaining clear documentation.
• Maintain studio sample organization, including racks, accessories, footwear, and styling equipment.
• Pull, prepare, organize, and reset product for style-outs, fittings, presentations, meetings, and photoshoots.Identifying missing or unavailable product and coordinating resolution.
• Manage post-project sample reconciliation, returns, and reorganization to ensure all product is accurately accounted for.
• Identify and escape sample conflicts, competing priorities, missing product, and timing risks to ensure critical business needs are supported.
• Partner with the Studio Coordinator and Production team to support daily studio operations and production preparation during high-volume periods.
• Provide cross-functional support across Styling, Merchandising, Creative, and Studio Production to keep seasonal projects organized, efficient, and on schedule.
• Assist with additional sample, studio, and operational needs as assigned.
• Monitor sample condition and product integrity, flagging damages, alterations, losses, or other issues and coordinating appropriate follow-up.

Skills

Strong organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree in Fashion Merchandising, Fashion Marketing, Styling, or related field

Tools

Microsoft Office

PowerPoint

Excel

Adobe Acrobat

Job description

The Sample Assistant will provide dedicated support to the Senior Studio Merchandiser across seasonal creative, merchandising, and studio initiatives. This role handles sample coordination, studio organization, product preparation, and on-the-ground project support to ensure seasonal projects are executed efficiently with operational excellence.

Based in New York, the role requires coordinating with Merchandising, Marketing, Creative, and Production teams to maximize sample utilization across