Photo Studio Ops Lead: Systems & Workflow

stanley1913-us; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Job summary

Stanley 1913 is seeking a Photo Studio Operations Manager to orchestrate end-to-end creative production across the studio, balancing high-volume work with bespoke projects. You will plan workloads for photographers and editors, optimize capacity, and ensure timely delivery while maintaining quality standards.

You will own the Creative Force workflow setup, maintain data integrity, and collaborate with Bynder and other system owners to enable reliable data flow.

Qualifications

• 4-6 years of studio operations, creative operations, or production systems experience in ecommerce or creative environment.
• Strong systems thinker able to design, improve, and scale workflows.
• Highly organized with attention to detail and process discipline.
• Experienced in capacity planning, resource management, and operational structuring.
• Comfortable with Asana and Creative Force.
• Proficient in managing large data and using advanced Excel (VLOOKUP/INDEX-MATCH, Power Query, macros).
• Technical proficiency with modern workflow systems, APIs, and data flow between tools.

Responsibilities

• Create and manage daily and weekly production schedules for photographers and editors, aligning resources with volume, priorities, and studio capacity.
• Partner with production and creative leads to ensure staffing and resources are aligned for incoming projects.
• Manage studio invoicing and budget.
• Support day-to-day studio operations by ensuring resources, equipment, and workflows are effectively allocated and functioning.
• Collaborate with the Sr. Art & Studio Director to establish clear standards for how work is requested, tracked, executed, and delivered.
• Balance competing priorities across high-volume production and bespoke projects, ensuring all deliverables meet quality and timeline expectations.
• Ensure clear communication of schedules, priorities, and updates across all studio stakeholders.
• Troubleshoot and resolve issues related to missing PDP assets and sample availability with the Creative Sample Coordinator.
• Design, document, and maintain operational processes that support high-volume creative output.
• Identify friction points in how work moves through the studio and implement scalable solutions.
• Own configuration, structure, and optimization of the Creative Force platform, including workflows, jobs, and style guides.
• Ensure data integrity within Creative Force, including accurate inputs for product information.
• Monitor system performance to identify bottlenecks, inefficiencies, or breakdowns in workflow.
• Continuously improve how Creative Force and Asana are used to enable scalable studio operations.
• Collaborate with owners of internal systems (e.g., Bynder) to configure and maintain API integrations that enable reliable data flow between platforms.
• Partner with the Sr. Art & Studio Director to explore opportunities to leverage new technology, including AI, to improve operational efficiency.

Skills

Capacity planning

Resource management

Operational systems design

Excel (VLOOKUP/INDEX-MATCH)

Asana

Creative Force

APIs and data flow

Tools

Asana

Creative Force

Bynder

Power Query

Macros

Job description

Stanley 1913 is seeking a Photo Studio Operations Manager to orchestrate end-to-end creative production across the studio, balancing high-volume work with bespoke projects. You will plan workloads for photographers and editors, optimize capacity, and ensure timely delivery while maintaining quality standards.

You will own the Creative Force workflow setup, maintain data integrity, and collaborate with Bynder and other system owners to enable reliable data flow.