Photo Studio Operations Manager

stanley1913-us; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Job summary

Stanley 1913 is seeking a Photo Studio Operations Manager to orchestrate end-to-end creative production across the studio, balancing high-volume work with bespoke projects. You will plan workloads for photographers and editors, optimize capacity, and ensure timely delivery while maintaining quality standards.

You will own the Creative Force workflow setup, maintain data integrity, and collaborate with Bynder and other system owners to enable reliable data flow.

Qualifications

• 4-6 years of studio operations, creative operations, or production systems experience in ecommerce or creative environment.
• Strong systems thinker able to design, improve, and scale workflows.
• Highly organized with attention to detail and process discipline.
• Experienced in capacity planning, resource management, and operational structuring.
• Comfortable with Asana and Creative Force.
• Proficient in managing large data and using advanced Excel (VLOOKUP/INDEX-MATCH, Power Query, macros).
• Technical proficiency with modern workflow systems, APIs, and data flow between tools.

Responsibilities

• Create and manage daily and weekly production schedules for photographers and editors, aligning resources with volume, priorities, and studio capacity.
• Partner with production and creative leads to ensure staffing and resources are aligned for incoming projects.
• Manage studio invoicing and budget.
• Support day-to-day studio operations by ensuring resources, equipment, and workflows are effectively allocated and functioning.
• Collaborate with the Sr. Art & Studio Director to establish clear standards for how work is requested, tracked, executed, and delivered.
• Balance competing priorities across high-volume production and bespoke projects, ensuring all deliverables meet quality and timeline expectations.
• Ensure clear communication of schedules, priorities, and updates across all studio stakeholders.
• Troubleshoot and resolve issues related to missing PDP assets and sample availability with the Creative Sample Coordinator.
• Design, document, and maintain operational processes that support high-volume creative output.
• Identify friction points in how work moves through the studio and implement scalable solutions.
• Own configuration, structure, and optimization of the Creative Force platform, including workflows, jobs, and style guides.
• Ensure data integrity within Creative Force, including accurate inputs for product information.
• Monitor system performance to identify bottlenecks, inefficiencies, or breakdowns in workflow.
• Continuously improve how Creative Force and Asana are used to enable scalable studio operations.
• Collaborate with owners of internal systems (e.g., Bynder) to configure and maintain API integrations that enable reliable data flow between platforms.
• Partner with the Sr. Art & Studio Director to explore opportunities to leverage new technology, including AI, to improve operational efficiency.

Skills

Capacity planning

Resource management

Operational systems design

Excel (VLOOKUP/INDEX-MATCH)

Asana

Creative Force

APIs and data flow

Tools

Asana

Creative Force

Bynder

Power Query

Macros

Job description

About us

About us: Stanley 1913 - Built for Life® since 1913.

The Stanley 1913 brand has fueled the human experience since the iconic Stanley vacuum bottle revolutionized the way people enjoyed food and beverage. Today, our colorful and thoughtfully designed products including the popular Quencher ™ series go beyond function, elevating everyday moments with style and empowering active lifestyles. We're a community of creators, builders , and inventors who believe in creating sustainable products for a better life and world that minimiz e s our impact on the planet. Learn more at www.stanley1913.com .

Position Overview

The Photo Studio Operations Manager drives the end-to-end execution of high-volume creative production across the studio. This role ensures that people, processes, and systems are aligned to meet production demand efficiently and at scale, while maintaining high standards for quality, consistency, and turnaround time. They oversee daily and weekly workload planning for photographers, editors, and studio resources, partnering closely with producers and creative leadership to forecast resources, optimize capacity, and balance competing priorities across both high-volume and bespoke creative work. This role ensures clarity and alignment across stakeholders by maintaining structured workflows and clear intake and tracking processes.

Additionally, the Photo Studio Operations Manager owns the operational systems that enable studio output, which primarily live within the Creative Force platform. They ensure accurate setup of workflows, jobs, style guides, and product data, while maintaining strong data integrity and reliable system performance across all studio workstreams. This includes collaborating with other internal system owners (e.g., Bynder) to support stable API integrations and seamless data flow across Stanley 1913's technology ecosystem.

The ideal candidate is both analytical and highly operational, with a strong ability to design and refine workflows, manage production systems, and support a fast-paced creative environment.

What You'll Do

Capacity Planning & Resource Optimization

• Create and manage daily and weekly production schedules for photographers and editors, aligning resources with volume, priorities, and studio capacity
• Partner with production and creative leads to ensure staffing and resources are aligned and allocated for incoming projects

Studio Operations

• Manage studio invoicing and budget
• Support day-to-day studio operations by ensuring resources, equipment, and workflows are effectively allocated and functioning
• Collaborate with the Sr. Art & Studio Director to establish clear standards for how work is requested, tracked, executed, and delivered
• Balance competing priorities across high-volume production and bespoke projects, ensuring all deliverables meet quality and timeline expectations
• Ensure clear communication of schedules, priorities, and updates across all studio stakeholders
• Proactively troubleshoot and resolve issues related to missing PDP assets and sample availability in partnership with the Creative Sample Coordinator
• Design, document, and maintain operational processes that support high-volume creative output
• Identify friction points in how work moves through the studio and implement scalable solutions

Studio Systems & Tools Management

• Own configuration, structure, and optimization of the Creative Force platform, including workflows, jobs, and style guides
• Ensure data integrity within Creative Force, including accurate inputs for product information
• Monitor system performance to identify bottlenecks, inefficiencies, or breakdowns in workflow
• Continuously improve how Creative Force and Asana are used to enable scalable studio operations
• Collaborate with owners of internal systems (e.g., Bynder) to configure and maintain API integrations that enable reliable data flow between platforms
• Partner with the Sr. Art & Studio Director to explore opportunities to leverage new technology, including AI, to improve operational efficiency

Who You Are

• 4-6 years of experience in studio operations, creative operations, or production systems within an e-commerce or creative environment
• Strong systems thinker with the ability to design, improve, and scale workflows
• Highly organized with exceptional attention to detail and process discipline
• Experienced in capacity planning, resource management, and operational structuring
• Comfortable working with project and production management systems such as Asana and Creative Force
• Proficient in managing large volumes of data and using advanced Excel functions (e.g., VLOOKUP/INDEX-MATCH, Power Query, and macros) to organize, validate, and analyze information
• Technical proficiency with modern workflow systems, including a working knowledge of APIs, integrations, and data flow between production tools and platforms
• Curious and eager to explore emerging technologies, including AI, to improve studio workflows, streamline