Phone Scheduler

CloseKnit MSO; Maryland; À distance; USD 21 000 - 30 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid time off

Professional development

Inclusive culture

Résumé du poste

CloseKnit, a Maryland-based remote-first healthcare provider, is seeking a Phone Scheduler to be the first point of contact for patients. You will answer calls, schedule and confirm appointments, verify demographics and insurance, and document interactions in the EHR system.

Your role supports efficient clinic operations, requires strong communication, multitasking, and attention to detail, and offers competitive benefits for a remote-friendly team dedicated to compassionate patient care.

Qualifications

• High school diploma or equivalent.
• Experience in healthcare scheduling or call center preferred.
• Knowledge of medical office procedures and insurance verification is a plus.

Responsabilités

• Answer incoming patient calls professionally and courteously.
• Schedule, reschedule, and confirm patient appointments.
• Coordinate provider schedules to maximize appointment availability and patient flow.
• Verify patient demographics and insurance information.
• Provide general information regarding services, locations, and appointment preparation.
• Document patient interactions accurately in scheduling and electronic health record (EHR) systems.
• Resolve scheduling conflicts and patient concerns with empathy and professionalism.
• Maintain HIPAA compliance and patient confidentiality at all times.
• Collaborate with clinical and administrative teams to ensure a seamless patient experience.

Connaissances

Communication skills

Customer service

Scheduling

Multitasking

Attention to detail

Formation

High school diploma or equivalent

Outils

EHR platforms

Description du poste

Description:

Employer:CloseKnit

Job Type: Full-Time | FLSA Status: Non-Exempt

Work Setting: Remote

About CloseKnit

CloseKnit is a growing, patient-centered healthcare organization dedicated to delivering high-quality, accessible primary and immediate care. We pride ourselves on fostering a dynamic and organized work environment where administrative excellence meets clinical expertise. Our teams value collaboration, innovation, integrity, and accountability, and we strive to deliver seamless patient experiences and operational efficiency across all clinical settings.

Join a supportive, inclusive workplace that encourages professional growth and continuous learning while maintaining a commitment to compassionate care and exceptional patient outcomes.

Position Summary

The Phone Scheduler serves as the first point of contact for patients, providing exceptional customer service while managing appointment scheduling and patient communications. This role supports efficient clinic operations by coordinating appointments, handling inbound calls, and ensuring patients receive timely and accurate information. Responsibilities require strong communication skills, attention to detail, and the ability to multitask in a fast-paced healthcare environment.

Why Join CloseKnit

• Competitive compensation based on experience and qualifications.
• Health, dental, and vision insurance.
• Life insurance.
• 401(k) retirement plan.
• Paid time off (vacation, holidays, sick leave).
• Professional development and continuing education opportunities.
• Supportive, collaborative, and inclusive work culture.

Requirements

Key Responsibilities

• Answer incoming patient calls professionally and courteously.
• Schedule, reschedule, and confirm patient appointments.
• Coordinate provider schedules to maximize appointment availability and patient flow.
• Verify patient demographics and insurance information.
• Provide general information regarding services, locations, and appointment preparation.
• Document patient interactions accurately in scheduling and electronic health record (EHR) systems.
• Resolve scheduling conflicts and patient concerns with empathy and professionalism.
• Maintain HIPAA compliance and patient confidentiality at all times.
• Collaborate with clinical and administrative teams to ensure a seamless patient experience.

Required Skills

• Excellent verbal and written communication skills.
• Strong customer service and phone etiquette.
• Appointment scheduling and calendar management.
• Data entry and computer proficiency.
• Ability to multitask in a high-volume call environment.
• Attention to detail and organizational skills.
• Experience with healthcare scheduling systems and EHR platforms preferred.

Qualifications

• High school diploma or equivalent.
• Previous experience in healthcare scheduling, medical reception, call center, or customer service preferred.
• Knowledge of medical office procedures and insurance verification is a plus.