Phoenix, AZ - Archive Assistant

Expert Technology Services; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Expert Technology Services seeks an on-site Records Clerk at the DDD Records Management Center in Phoenix to organize and digitize medical records in a regulated environment.

You will manage filing, logging, and shelving, ensure compliance with CFR, HIPAA, and state laws, and assist with special projects related to records storage. Strong organizational skills and Google Suite proficiency are required.

Qualifications

• High School Diploma or equivalent; 1 year records handling and data entry preferred.
• Strong organizational skills and ability to work independently.
• Proficiency with Google Suite.

Responsibilities

• Ensure all member medical records are accessible and retained in compliance with federal, state, and contract regulations (CFR, ARS, AAC, HIPAA, AHCCCS/DDD).
• Work on-site at the DDD Records Management Center in a warehouse environment with minimal supervision.
• Organize, log, shelve, and maintain incoming files daily.
• Quality-check received records for compliance before assigning storage locations.
• Identify records for digitization and ensure digitization meets required standards.
• Retrieve records in response to requests and track outgoing records for return and reprocessing.
• Box, scan, and digitize active and non-retention member records.
• Assist with the proper destruction of paper records once digitized and approved.
• Support Records Supervisor with special projects related to records storage and maintenance.
• Perform general office duties including filing, typing, operating office machines, and data entry.
• Prioritize and manage high volume workloads, maintaining accuracy and attention to detail.
• Apply knowledge of federal/state record retention schedules and HIPAA requirements.
• Maintain effective working relationships with co-workers and other departmental staff.
• Requires strong organizational skills, independence, and proficiency with Google Suite.
• Must have a High School Diploma or equivalent; one year of records handling and data entry experience preferred.

Skills

Organizational skills

Data entry

Attention to detail

Independent work

Time management

Education

High School Diploma or equivalent

Tools

Google Suite

Job description

Job Summary (List Format):

• Ensure all member medical records are accessible and retained in compliance with federal, state, and contract regulations (CFR, ARS, AAC, HIPAA, AHCCCS/DDD).
• Work on-site at the DDD Records Management Center in a warehouse environment with minimal supervision.
• Organize, log, shelve, and maintain incoming files daily.
• Quality-check received records for compliance before assigning storage locations.
• Identify records for digitization and ensure digitization meets required standards.
• Retrieve records in response to requests and track outgoing records for return and reprocessing.
• Box, scan, and digitize active and non-retention member records.
• Assist with the proper destruction of paper records once digitized and approved.
• Support Records Supervisor with special projects related to records storage and maintenance.
• Perform general office duties including filing, typing, operating office machines, and data entry.
• Prioritize and manage high volume workloads, maintaining accuracy and attention to detail.
• Apply knowledge of federal/state record retention schedules and HIPAA requirements.
• Maintain effective working relationships with co-workers and other departmental staff.
• Requires strong organizational skills, independence, and proficiency with Google Suite.
• Must have a High School Diploma or equivalent; one year of records handling and data entry experience preferred.