Philanthropy Program Associate: Grantmaking & Impact

GMA Foundations, Inc - Boston, MA; Boston (MA); Hybrid; USD 47,000 - 57,000; Full time

Benefits offered by this job

Paid vacation

Holiday pay

Sick days

Health insurance

Vision insurance

Dental insurance

FSA

401k with match

Job summary

GMA Foundations in Boston is seeking a full-time Program Associate to manage the administrative aspects of client foundations’ grantmaking and program activities, and to assist with related duties. You may lead an administrative team and participate in grant reviews and client relationship activities.

This role emphasizes professional development and a long-term, Growth‑oriented career. The office is in downtown Boston with a hybrid schedule (two days in the office weekly); occasional travel for

Qualifications

• Bachelor’s degree in any area and 3+ years of administrative experience (including internships/volunteer work) or 1.5+ years as Foundation Assistant/Foundation Administrator, or 3+ years nonprofit admin experience or Associate’s with 5+ years experience.

Responsibilities

• Oversee client foundations’ administrative activities and supervise administrative staff as needed.
• Support the grantmaking process for several foundation clients, including responding to inquiries, managing proposals flow, scheduling site visits, and processing grant payments.
• Prepare materials for client board meetings and coordinate meeting logistics.
• Attend client board meetings and prepare minutes.
• Conduct grant proposal reviews with supervision.
• Prepare summaries of grant proposals and analyze financial docs against priorities.
• Develop and oversee terms for grant applications, evaluation forms, letters, and contracts.
• Maintain accurate filing of client documents and manage data entry and reporting.

Skills

Customer service

Written communication

Nonprofit knowledge

MS Office Suite

Adobe Acrobat Pro DC

Grantmaking software

Databases

Organization

Problem solving

Teamwork

Education

Bachelor’s degree

Associate’s degree

Tools

MS Office Suite

Adobe Acrobat Pro DC

Grantmaking software

Databases

PowerPoint

WordPress

Job description

GMA Foundations in Boston is seeking a full-time Program Associate to manage the administrative aspects of client foundations’ grantmaking and program activities, and to assist with related duties. You may lead an administrative team and participate in grant reviews and client relationship activities.

This role emphasizes professional development and a long-term, Growth‑oriented career. The office is in downtown Boston with a hybrid schedule (two days in the office weekly); occasional travel for