Philanthropy Operations Manager — Executive Support

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); Hybrid; USD 80,000 - 121,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off 12-22 days/yr

Tuition reimbursement

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an Administrative Manager to VP, Philanthropy to oversee departmental administrative operations and provide executive support to the VP, Philanthropy. The role involves staff supervision, budget oversight, policy development and confidential data handling.

Partial campus/remote work is possible with a minimum of three days on-site at South Lake Union. Strong communication, organizational, and analytical skills are essential for success in this

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum five years of executive level administrative support in a fast-paced, matrixed environment.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to analyze data, develop operational efficiencies, and maintain confidentiality.
• Excellent organizational skills, ability to resolve problems professionally and efficiently, and to work with all levels of management and external vendors.
• Strong working knowledge of Microsoft Office suite.

Responsibilities

• Supervise administrative staff including hiring, performance evaluation, professional development, handling disciplinary action, layoff and termination issues.
• Participate in the planning, development and oversight of the departmental budget, ensuring all financial allocations and expenditures comply with policies.
• Develop and administer policies and procedures related to departmental administrative operations.
• Analyze operational reports and provide updates and recommendations to senior leadership; develop action plans for process improvement and cost effectiveness.
• Coordinate space and resource planning and utilization, overseeing acquisition of space and equipment, planning for future needs.
• Provide highly complex administrative support to VP, Philanthropy, interfacing with high-level internal/external contacts with discretion and initiative.
• Research background material and data for reports, speeches, and correspondence; may assist with civic or committee activities and social functions of senior management.
• Coordinate VP, Philanthropy presentations and documents.
• Other duties as assigned.

Skills

Communication skills

Analytical ability

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Fred Hutchinson Cancer Center in Seattle seeks an Administrative Manager to VP, Philanthropy to oversee departmental administrative operations and provide executive support to the VP, Philanthropy. The role involves staff supervision, budget oversight, policy development and confidential data handling.

Partial campus/remote work is possible with a minimum of three days on-site at South Lake Union. Strong communication, organizational, and analytical skills are essential for success in this