Philanthropy Operations & Donor Relations Coordinator

Fish-; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Fish & Wildlife Foundation of Florida is seeking an Administrative & Philanthropy Operations Coordinator to support fundraising and administrative functions in the Tallahassee office. You will process gifts, maintain donor databases, generate reports, and coordinate executive schedules, ensuring accurate records and timely donor stewardship.

The ideal candidate is organized, detail-oriented, proficient with data systems, and able to manage multiple priorities with discretion while supporting

Qualifications

• Bachelor’s degree in nonprofit management, business, communications, or related field; 1–3 years in philanthropy or nonprofit administration preferred.
• Experience with donor databases/CRM; NEON CRM preferred; data entry, reporting, and records upkeep.
• Highly organized, detail-oriented, dependable, able to manage multiple priorities and deadlines.

Responsibilities

• Manage day-to-day processing and recording of donations in NEON CRM with proper fund, campaign, source, and purpose coding.
• Prepare donor acknowledgments and tax receipts; identify gifts needing personalized outreach.
• Maintain donor records in NEON CRM: contact info, giving history, pledges, and restrictions; ensure data accuracy.
• Coordinate gift reconciliation with finance and philanthropy teams; document donor intent and related records.
• Generate reports, mailing lists, and donor histories from NEON CRM to support fundraising activities.
• Manage calendars for the Executive Director and Managing Director for Programs and Strategy; schedule meetings with donors and stakeholders.
• Coordinate meeting logistics and prep briefings for donor meetings and board interactions; maintain professional donor communications.
• Respond to routine donor inquiries about contributions and receipts; provide a professional donor experience.
• Support philanthropy operations by maintaining files, records, calendars, and improving processes for efficiency.
• Provide admin support to leadership and philanthropy team; assist with cross-department coordination via Asana tracking.

Skills

Organizational skills

Attention to detail

Calendar management

Professional donor communication

Data integrity

Education

Bachelor’s degree in nonprofit management, business, communications, or related field

Tools

NEON CRM

Asana

Microsoft Office 365 (Excel, Word, Outlook, PowerPoint)

Job description

Fish & Wildlife Foundation of Florida is seeking an Administrative & Philanthropy Operations Coordinator to support fundraising and administrative functions in the Tallahassee office. You will process gifts, maintain donor databases, generate reports, and coordinate executive schedules, ensuring accurate records and timely donor stewardship.

The ideal candidate is organized, detail-oriented, proficient with data systems, and able to manage multiple priorities with discretion while supporting