Philanthropy Operations & Data Coordinator

Pittsburgh Mercy; Pittsburgh (Allegheny County); On-site; USD 25,000 - 39,000; Full time

Job summary

Pittsburgh Mercy seeks a Philanthropy Administrative Assistant to support the Executive Director of McAuley Ministries and the VP of Development. The role blends administrative, operational, and program tasks across two campus locations in Pittsburgh, PA.

You will manage calendars and travel, support Irene the grantmaking AI, prepare documents, organize meetings and events, take minutes, and maintain donor data. A tech‑savvy, collaborative team player will thrive here.

Qualifications

• Bachelor’s degree or higher in a field related to business, health care, or equivalent
• At least 2 years of experience in data administration and nonprofit fundraising
• Strong alignment with Pittsburgh Mercy, Trinity Health and sponsors
• Proficiency with Microsoft Office 365 and CRM/grantmaking tools

Responsibilities

• Provide day-to-day administrative support including calendar management and travel arrangements
• Oversee administration and support of the grantmaking AI assistant Irene
• Draft, edit, format, and prepare documents with high accuracy and professionalism
• Coordinate logistics for meetings, site visits, and events with hospitality, AV, venues
• Attend meetings, take minutes, track action items and follow up
• Serve as primary admin for the Board portal and provide training
• Coordinate vendor relations, procurement, inventory, and facility maintenance

Skills

Data administration

Nonprofit fundraising

Office management

Calendar management

Education

Bachelor’s degree or HS diploma (related field)

HS Diploma or equivalent

Tools

Microsoft Office 365

Blackbaud Donor Pro

Constant Contact CRM

Foundant Grantmaking

iCertis

PeopleSoft

Job description

Pittsburgh Mercy seeks a Philanthropy Administrative Assistant to support the Executive Director of McAuley Ministries and the VP of Development. The role blends administrative, operational, and program tasks across two campus locations in Pittsburgh, PA.

You will manage calendars and travel, support Irene the grantmaking AI, prepare documents, organize meetings and events, take minutes, and maintain donor data. A tech‑savvy, collaborative team player will thrive here.