Philanthropy Admin & Data Coordinator

Trinity Health; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

403B with employer match

PTO

Paid Holidays

Job summary

Pittsburgh Mercy, part of Trinity Health, seeks a Philanthropy Administrative Assistant to provide administrative, operational, and programmatic support to the Executive Director of McAuley Ministries and the VP of Development. Based in Pittsburgh, you will work closely with donors, grantees, trustees, and colleagues in a mission-driven setting.

The role requires strong organizational skills, attention to detail, proficiency with Microsoft Office 365, and experience in nonprofit fundraising.

Qualifications

• Bachelor’s degree in business, health care, or related field OR HS Diploma or equivalent.
• 2+ years of data administration or nonprofit fundraising experience.
• Strong knowledge of office management and procedures.
• Proficiency with Microsoft Office 365 suite.
• Experience with donor management and grantmaking systems preferred.

Responsibilities

• Provide day-to-day administrative support including calendar management and travel arrangements.
• Oversee administration of the organization's grantmaking AI assistant, Irene.
• Draft and format correspondence, presentations, reports and other documents.
• Coordinate logistics for foundation/corporate meetings and events, including hospitality and AV needs.
• Attend meetings and prepare minutes, track action items, and follow up.
• Serve as primary administrator for the Board portal and provide training to Board members.
• Coordinate office operations, vendor relationships, procurement, inventory, and facilities requests.
• Support Grant Manager with grant reminders, payments, and related administrative tasks.

Skills

Data management

Administrative support

Stakeholder coordination

Microsoft Office 365

Communication

Education

Bachelor’s degree in business/health care or related field

HS Diploma or equivalent

Tools

Blackbaud Donor Pro

Constant Contact CRM

Foundant Grantmaking

iCertis

PeopleSoft

Job description

Pittsburgh Mercy, part of Trinity Health, seeks a Philanthropy Administrative Assistant to provide administrative, operational, and programmatic support to the Executive Director of McAuley Ministries and the VP of Development. Based in Pittsburgh, you will work closely with donors, grantees, trustees, and colleagues in a mission-driven setting.

The role requires strong organizational skills, attention to detail, proficiency with Microsoft Office 365, and experience in nonprofit fundraising.