Philanthropy Events Specialist, Community Partnerships

nshs; Evanston (IL); Presencial; USD 35.000 - 52.000; A tiempo parcial

Descripción de la vacante

Endeavor Health in Evanston, IL seeks a part-time Philanthropy Events Specialist to support the NorthShore Associate Board and Swedish Hospital Associates Board. You will coordinate meetings, fundraising materials, and volunteer engagement to advance fundraising goals.

The role involves event planning, vendor coordination, and collaboration with foundation leadership, with Salesforce tracking and cost-conscious execution.

Formación

• Bachelor's degree required.
• 3–5+ years in a development environment.
• 2+ years with Salesforce or similar CRM.
• Canva experience is a plus.

Responsabilidades

• Lead and manage boards and committees, including producing materials and recruiting members.
• Staff volunteer event committees and support event planning operations.
• Provide comprehensive event project management: goals, budgets, timelines, memos, and vendor coordination.
• Utilize systems to document activity and strengthen relationship management.
• Coordinate third-party fundraising events and gift-in-kind donations; act as liaison for Endeavor Health events.
• Coordinate promotional materials and manage mailing lists; measure progress and follow up.

Conocimientos

Event planning

Volunteer management

Donor relations

CRM Salesforce

Budget management

Educación

Bachelor's degree

Herramientas

Salesforce

MS Office

Canva

Descripción del empleo

Philanthropy Events Specialist, Community Partnerships

Hourly Pay Range: $25.36 - $38.04 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Reporting to Manager, Philanthropy Events, the Philanthropy Events Specialist, Community Partnerships role supports the fundraising and established volunteer and membership-based group meetings, as well as third party community partner opportunities across Endeavor Health. The role manages meetings and fundraising event outreach and logistics throughout the year and provides guidance on volunteer recruitment, retention and engagement strategies to support the fundraising goals of the Foundations.

Position Highlights:

• Position: Philanthropy Events Specialist, Community Partnerships
• Location: Evanston, IL
• Full Time/Part Time: Part Time (20 hours per week)
• Hours: Monday-Friday, during normal business hours
• Required Travel: local travel will be required for events

What you will do:

• Partnering with the appropriate fundraising leads, manage and implement all aspects of NorthShore Associate Board and Swedish Hospital Associates Board committees, including producing meeting and fundraising materials, providing scheduling support and recruiting and retaining membership and event participation.
• Staff volunteer event committees and support operational aspects of event planning.
• Provides comprehensive events project management, including establishing goals, managing budgets, timelines, briefing memos, communications, and coordinating internal and external resources and vendor partnerships to ensure strong outcomes with cost-effective execution.
• Utilizes system tools and platforms to document activity, support collaboration, and strengthen relationship management.
• Partner with foundation leadership on strategic goals.
• Coordinate third party community fundraising events and gift-in-kind donations by acting as primary internal point of contact, providing toolkits, and facilitating websites, gift transactions and stewardship for specialty events and donations; act as the primary Philanthropy liaison for third party events across Endeavor Health, coordinating with Foundation Admins and clinical areas as appropriate.
• In partnership with the Philanthropy Operations, Donor Services and Communications teams, coordinates the production and distribution of event-related promotional materials; provides oversight of confidential, event-specific mailing lists; and measures, analyzes, and reports on event progress, outcomes, and follow up.
• Tracks and leverages key performance metrics, such as return on investment, participation trends, and engagement, to inform strategy and drive continuous improvement. Where applicable, track and maintain event invitation responses in Salesforce.
• Performs other duties as required to support fundraising goals and ensure successful event preparation and day-of logistics across the Philanthropy team.
• Manage and action on vendors, contracts, auction planning, offsite event registration & payment workflows and guest experience, in collaboration with Operations team.
• Maintain Salesforce engagement records, working in collaboration with Analytics & Reporting, Donor Services, Prospect Development and Corporate & Foundation Relations staff to manage relationships and to review event attendees for prospective moves management assignments.
• Proactively maintains and updates Standard Operating Procedures to document workflows to ensure consistent, high-quality experience.
• Adheres to all Endeavor Health standards, policies and procedures.

What you will need:

• Education: Bachelor's degree, required
• Certification: n/a
• Experience: 3-5+ years in a development shop with experience in managing volunteer boards & members, along with event planning & management experience, required.
• 2+ years of experience with Salesforce or other CRM, preferred.
• Experience with design software like Canva is a plus.

Unique or Preferred Skills:

• Proficiency with MS Office and experience proactively working with Salesforce or a similar CRM are preferred.
• Strong customer service expertise with a collaborative work style and excellent interpersonal skills for engaging warmly and professionally with staff leadership, board members, physician partners, volunteers, and donors.
• Exceptional written and verbal communication skills, particularly in producing event materials such as invitations, thank-you letters, programs, and brochures.
• Past experience with project planning and event management is required.
• Past experience working with volunteers, members or boards is preferred.
• Proven ability to engage tactfully with individuals from diverse backgrounds, including system leadership, cross-departmental teams, vendors, prospects, and high-level donors.
• Discretion in handling sensitive and confidential information.
• Expertise in project management, including multi-tasking, goal setting, accountability, attention to detail, developing budgets and