Philanthropy and Fundraising Coordinator

PTSD Foundation of America; Houston (TX); Hybrid; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Additional organizational benefits

Job summary

PTSD Foundation of America is seeking a Philanthropy and Fundraising Coordinator to support fundraising operations, donor engagement, and stewardship. The role involves donor research, data management, reporting, and coordinating with the team to achieve fundraising goals.

You will assist with campaigns, donor communications, and development administration while ensuring data integrity and program alignment with the organization's mission and values. Some evenings and weekends may be required.

Qualifications

• Must have experience with nonprofit fundraising, donor stewardship, or related operations.
• Strong data management and reporting capabilities with an eye for detail.
• Familiarity with fundraising campaigns and donor communications is preferred.

Responsibilities

• Support departmental fundraising goals and organizational initiatives.
• Create reports, clean data, and analyze donor analytics.
• Prepare donor profiles, lists, and fundraising queries.
• Process donations and generate donor acknowledgments and stewardship materials.
• Track revenues, expenses, sponsorship activity, and budgets.
• Assist with sponsorship opportunities and events.
• Conduct donor research to support stewardship strategies.
• Develop stewardship programs engaging donors, volunteers, and community supporters.
• Promote programs and events to strengthen donor retention and public awareness.
• Prepare materials for meetings and campaigns; coordinate with grant writers as needed.

Skills

Organizational skills

Project management

Customer service

Relationship building

Written & verbal communication

Multitasking

Independent work

Analytical & reporting

Confidentiality

MS Office suite

CRM platforms (e.g., DonorPerfect)

Education

Post-secondary education in nonprofit development

2+ years nonprofit fundraising or donor relations

Tools

DonorPerfect CRM

SharePoint

Job description

Job Title: Philanthropy and Fundraising Coordinator

Department: Support and Giving (S&G)

Reports To: Director of Support and Giving

FLSA Status: Non-Exempt

Employment Type: Full-Time

Work Location: Hybrid / with Required Travel

Position Summary:

The Philanthropy Fundraising Coordinator supports the mission of PTSD Foundation of America by assisting with fundraising operations, donor engagement activities, stewardship initiatives, sponsorship support, and development administration functions that strengthen organizational sustainability and growth.

This role supports the team through donor research, reporting, database management, fundraising coordination, event support, and stewardship activities designed to cultivate and maintain positive donor and community relationships.

The Philanthropy Fundraising Coordinator assists with fundraising campaigns, donor communications, prospect research, and development operations while supporting organizational accountability, data integrity, and service excellence standards.

Organizational Mission and Culture:

PTSD Foundation of America is a nonprofit organization dedicated to bringing hope and healing to combat veterans and their families through peer support, wellness, recovery-oriented services, and trauma-informed care.

Employees are expected to support the organization's mission, values, professionalism standards, and commitment to respectful service for veterans, families, donors, volunteers, community partners, and fellow team members.

Certain organizational activities or events may include voluntary inspirational, wellness, or faith-integrated elements consistent with the organization's mission and culture. Participation in such elements is voluntary, and the organization will consider requests for religious accommodation in accordance with applicable law.

Essential Duties and Responsibilities:

• Collaborate with the team to support departmental fundraising goals and organizational initiatives.
• Create reports and assist with data integrity, database clean-up, data extraction, and donor analytics activities.
• Prepare and generate donor profiles, prospect lists, reports, mailing lists, and fundraising queries.
• Assist with processing donations and generating donor acknowledgment letters, receipts, thank-you communications, and stewardship materials.
• Support tracking of team revenues, expenses, sponsorship activity, and fundraising budgets.
• Assist with sponsorship opportunities, fundraising initiatives, and departmental events.
• Conduct donor and prospect research to support fundraising and stewardship strategies.
• Assist with development and implementation of stewardship programs that engage donors, volunteers, board members, staff, and community supporters.
• Promote organizational programs, services, events, and community engagement initiatives to strengthen donor retention and public awareness.
• Prepare materials and donor packets for meetings, fundraising campaigns, and prospective donor engagements.
• Assist with grant-related activities and coordination with third-party grant writers as needed.
• Support donor database maintenance and ensure accuracy of CRM records and fundraising documentation.
• Participate in organizational events and community activities, including occasional evenings and weekends as required.
• Maintain confidentiality involving donor, financial, veteran, and organizational information.

Additional duties may be assigned, provided they are consistent with the general nature and level of responsibility of the position

Minimum Qualifications

Education and Experience:

• Post-secondary education in nonprofit development, fundraising, business, communications, or a related field preferred.
• Minimum of 2 years of nonprofit fundraising, donor relations, development operations, or related experience preferred.
• Experience supporting fundraising campaigns, donor stewardship, or business development activities preferred.

Knowledge, Skills, and Abilities:

• Strong organizational and project management skills.
• Strong customer service and relationship-building abilities.
• Excellent written and verbal communication skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Ability to work independently while maintaining collaboration with team members.
• Strong analytical and reporting skills with attention to detail and data accuracy.
• Ability to maintain professionalism and confidentiality in sensitive situations.
• Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.
• Experience with SharePoint, DonorPerfect, or other CRM platforms preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Ability to effectively exchange information verbally and in writing.
• Occasional exposure to outdoor weather conditions and environments requiring personal protective equipment.

• Ability to occasionally lift, carry, or move event materials, donor packets, supplies, or equipment, generally up to 25 pounds, with assistance or reasonable accommodation as appropriate.

• Ability to travel locally and work occasional evenings or weekends as required. If driving is required, must maintain a valid driver's license, acceptable driving record, and proof of insurance, subject to applicable law

Benefits:

Eligible employees may qualify for organizational benefits in accordance with plan eligibility requirements, including:

• Medical
• Dental
• Vision
• Life Insurance
• Additional organizational benefits

Equal Employment Opportunity:

PTSD Foundation of America is an Equal Opportunity Employer. The organization provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, military status, or any other status protected by applicable federal, state, or local law. The organization complies with applicable federal and Texas employment laws

ADA Statement:

PTSD Foundation of America will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position, unless doing so would impose an undue hardship, in accordance with applicable law.

At-Will Employment:

Employment with PTSD Foundation of America is at-will and may be terminated by the employee or the organization at any time, with or without cause or notice, subject to applicable law. Nothing in this job description creates a contract of employment or guarantee of continued employment.