Hybrid Philanthropy Admin & Grants Coordinator

Pittsburgh Mercy; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

403B with employer match

PTO

Paid Holidays

Plus more

Job summary

Pittsburgh Mercy seeks a Philanthropy Administrative Assistant to support the Executive Director of McAuley Ministries and the VP of Development. You will help with administrative, operational, and programmatic tasks in a mission-driven team on campus and at the headquarters in Pittsburgh, PA.

You will manage calendars, coordinate grant-related activities, maintain donor data, and assist with board portal administration. A focus on accuracy, collaboration, and detail is essential.

Qualifications

• Bachelor’s degree in business, health care, or related field OR HS Diploma or equivalent.
• 2+ years of experience in data administration and/or nonprofit fundraising.
• Strong knowledge of office management and procedures.
• Experience with Microsoft Office 365 and CRM/Grantmaking systems preferred.

Responsibilities

• Provide day-to-day administrative support (calendar, scheduling, meetings, travel).
• Oversee grantmaking AI Assistant Irene administration and support.
• Draft and edit business documents with high accuracy.
• Coordinate logistics for meetings, events, and site visits.
• Attend meetings and draft minutes; track action items.

Skills

Office 365

Data administration

Donor databases

Nonprofit fundraising

Education

Bachelor’s degree in business, health care, or related field

HS Diploma or equivalent

Tools

Blackbaud Donor Pro

Constant Contact CRM

Foundant Grantmaking

iCertis

PeopleSoft

Job description

Pittsburgh Mercy seeks a Philanthropy Administrative Assistant to support the Executive Director of McAuley Ministries and the VP of Development. You will help with administrative, operational, and programmatic tasks in a mission-driven team on campus and at the headquarters in Pittsburgh, PA.

You will manage calendars, coordinate grant-related activities, maintain donor data, and assist with board portal administration. A focus on accuracy, collaboration, and detail is essential.