Pharmacy Services Materials Coordinator - St. Charles Hospital

experiencedAlliedHealth; Oregon (OH); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive pay and incentives

Health, dental, vision, prescription

Paid time off and parental leave

Tuition assistance and professional DE

Job summary

experiencedAlliedHealth is seeking a Pharmacy Services Materials Coordinator to compile, prepare, and generate purchase orders for pharmaceutical products, ensuring a continuous supply and compliance with DSCSA, contracts, and 340b where applicable.

You will partner with system and local pharmacy teams to standardize ordering, oversee CSOS and DEA 222 forms, and maintain perpetual inventory accuracy while coordinating annual physical inventories and vendor invoicing.

Qualifications

• High school diploma required; Pharmacy Technician certification preferred (CPhT).
• 2 years of pharmacy field or materials management experience required.
• Experience with DSCSA, 340b, and controlled substances processes is desirable.

Responsibilities

• Collaborates with system and local pharmacy teams for standard ordering and approvals.
• Oversees controlled substances orders in CSOS and DEA 222 forms; ensures proper documentation.
• Maintains perpetual inventory accuracy and monitors outdated items for returns.
• Coordinates annual physical inventories and reconciles invoices with accounts payable.
• Aligns purchases with system contracts and programs; plans around drug shortages.
• Processes payments for invoices and maintains inventory documentation per regulations.

Skills

Attention to detail

Critical thinking

Written Communication

Teamwork

Inventory

Contracts

Pharmacy Products

Supply Chain

Invoices

Purchase orders

Education

High school diploma (required)

Bachelor’s degree (preferred)

Job description

Primary Function/General Purpose of Position

The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.

Essential Job Functions

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases
• Works with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics
• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system
• Monitors outdated items and process returns accordingly
• Coordinates annual/other required physical inventory procedures
• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices
• Aligns purchases to system contracts, programs, and initiatives
• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure
• Manages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirements
• Provides guidance to pharmacy waste and charge discrepancy tracking process
• Assists local pharmacy staff with day-to-day operations

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)

CPhT (preferred)

Education

High school diploma (required)

Bachelor’s degree (preferred)

Work Experience

2 years of pharmacy field or materials management experience (required)

Training

None

Language

None

Patient Population

None

Working Conditions

Periods of high stress and fluctuating workloads may occur.

General office environment.

May be exposed to limited hazardous substances or body fluids.*

May be exposed to human blood and other potentially infectious materials.*

May have periods of constant interruptions.

* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

Physical Demands

Frequency 0% 1-33% 34-66% 67-100%

Lifting/ Carrying (0-50 lbs.)______X______ ______

Lifting/ Carrying (50-100 lbs.) ______X ______ ______

Push/ Pull (0-50 lbs.)______X______ ______

Push/ Pull (50-100 lbs.)X ______ ______ ______

Stoop, Kneel______X____________

Crawling X ______ ______ ______

Climbing X ______ ______ ______

Balance______ X______ ______ Bending ______X ______ ______

Work Position

Frequency 0% 1-33% 34-66% 67-100%

Sitting______ ___X___ ______

Walking______X ______ ______

Standing______X ______ ______

Additional Physical Requirements/Hazards

Physical Requirements

Manual dexterity (eye/hand coordination)

Hear alarms/telephone/audio recordings

Reach above shoulder

Repetitive arm/hand movements

Finger Dexterity

Color Vision

Acuity - near

Hazards

Depth perception

Use of Latex products

Exposure to toxic/caustic/chemicals/detergents

Exposure to dust/fumes

Gaseous risk exposure

Skills

Attention to detail

Critical thinking

Written Communication

Teamwork

Contracts

Inventory

Drug Supply Chain Security Act

Pharmacy Technician

Ordering

Approvals

Pharmaceutical Products

Supply Chain

Invoices

Inventory Planning

Purchase orders

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being-personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affir… If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affir… please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]