Pharmacy Services Materials Coordinator - St. Charles Hospital

Mercy Health; Kentucky; On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision, prescription

Tuition assistance

Paid time off

Job summary

Mercy Health is seeking a Pharmacy Services Materials Coordinator to compile, prepare, and generate purchase orders, ensuring a continuous supply of pharmaceuticals while maintaining accountability for all drug receipts and transactions in DSCSA and 340b compliance.

The role collaborates with system and local pharmacy teams, handles CSOS/NDC documentation, and coordinates annual inventories. Requires high school diploma, 2 years’ experience, and potential CPhT certification.

Qualifications

• High school diploma required or higher. Bachelor’s degree preferred.
• 2 years of pharmacy field or materials management experience required.
• CPhT (preferred) and active pharmacy licensing/registration where required.

Responsibilities

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes.
• Manages controlled substances orders in CSOS and 222 forms with proper documentation.
• Oversees perpetual inventory compliance and processes outdated items/returns.
• Coordinates physical inventory procedures and reconciles invoices with accounts payable.
• Aligns purchases with system contracts, programs and drug shortage plans.
• Prepares and processes payment for invoices per procedures.
• Maintains pharmacy inventory documentation for DSCSA and 340b compliance.
• Assist local staff with day-to-day operations.

Skills

Attention to detail

Critical thinking

Written Communication

Teamwork

Contracts

Inventory

Drug Supply Chain Security Act

Pharmacy Technician

Ordering

Approvals

Pharmaceutical Products

Supply Chain

Invoices

Inventory Planning

Purchase orders

Education

High school diploma

Bachelor’s degree

Tools

CSOS

Job description

Primary Function/General Purpose Of Position

The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.

Essential Job Functions

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases
• Works with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics
• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system
• Monitors outdated items and process returns accordingly
• Coordinates annual/other required physical inventory procedures
• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices
• Aligns purchases to system contracts, programs, and initiatives
• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure
• Manages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirements
• Provides guidance to pharmacy waste and charge discrepancy tracking process
• Assists local pharmacy staff with day-to‑day operations

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job‑related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)

CPhT (preferred)

Education

• High school diploma (required)
• Bachelor’s degree (preferred)

Work Experience

2 years of pharmacy field or materials management experience (required)

Training

None

Language

None

Patient Population

None

Patient Population

None

Working Conditions

Periods of high stress and fluctuating workloads may occur.

General office environment.

May be exposed to limited hazardous substances or body fluids.*

May be exposed to human blood and other potentially infectious materials.*

May have periods of constant interruptions.

• Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

Physical Requirements

Frequency 0% 1-33% 34-66% 67-100%

Lifting/ Carrying (0-50 lbs.) ______ X ______ ______

Lifting/ Carrying (50-100 lbs.) ______ X ______ ______

Push/ Pull (0-50 lbs.) ______ X ______ ______

Push/ Pull (50-100 lbs.) X ______ ______ ______

Stoop, Kneel ______ X ______ ______

Crawling X ______ ______ ______

Climbing X ______ ______ ______

Balance ______ X ______ ______ Bending ______ X ______ ______

Work Position

Frequency 0% 1-33% 34-66% 67-100%

Sitting ______ ___X___ ______

Walking ______ X ______ ______

Standing ______ X ______ ______

Additional Physical Requirements/Hazards

Manual dexterity (eye/hand coordination)

Hear alarms/telephone/audio recordings

Reach above shoulder

Repetitive arm/hand movements

Finger Dexterity

Color Vision

Acuity – near

Hazards

Depth perception

Use of Latex products

Exposure to toxic/caustic/chemicals/detergents

Exposure to dust/fumes

Gaseous risk exposure

Physical Requirements

Manual dexterity (eye/hand coordination)

Hear alarms/telephone/audio recordings

Reach above shoulder

Repetitive arm/hand movements

Finger Dexterity

Color Vision

Acuity – near

Skills

• Attention to detail
• Critical thinking
• Written Communication
• Teamwork
• Contracts
• Inventory
• Drug Supply Chain Security Act
• Pharmacy Technician
• Ordering
• Approvals
• Pharmaceutical Products
• Supply Chain
• Invoices
• Inventory Planning
• Purchase orders

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being personally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short-and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affir­mative Action and Equal Opportunity Employers, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]