Pharmacy Services Materials Coordinator - Lourdes Hospital

Mercy Health; Kentucky; On-site; USD 42,000 - 64,000; Full time

Job summary

Mercy Health is seeking a Pharmacy Services Materials Coordinator to manage purchasing, inventory, and compliance for pharmaceutical products across sites.

You will coordinate with pharmacy teams, handle CSOS and DEA 222 forms, maintain DSCSA and 340b documentation, and support daily operations.

This role requires a high school diploma, 2 years of pharmacy materials experience, and a CPhT certification is a plus.

Qualifications

• High school diploma required.
• Bachelor’s degree preferred.
• 2 years of pharmacy field or materials management experience required.
• CPhT certification preferred.
• Registration/licensing as Pharmacy Technician may be required by state.

Responsibilities

• Compiles, prepares, and generates purchase orders for pharmaceutical products.
• Ensure minimum supply and align purchases with contracts and high-usage drugs.
• Oversee perpetual inventory and ensure proper documentation for ordering narcotics.
• Coordinate with accounts payable for invoice processing and reconciliation.

Skills

Inventory control

Pharmacy operations

Attention to detail

Education

High school diploma

Bachelor’s degree (preferred)

Tools

CSOS

DEA 222 forms

Job description

Primary Function/General Purpose Of Position

The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.

Essential Job Functions

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases
• Works with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics
• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system
• Monitors outdated items and process returns accordingly
• Coordinates annual/other required physical inventory procedures
• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices
• Aligns purchases to system contracts, programs, and initiatives
• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure
• Manages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirements
• Provides guidance to pharmacy waste and charge discrepancy tracking process
• Assists local pharmacy staff with day-to-day operations

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)

CPhT (preferred)

Education

High school diploma (required)

Bachelor’s degree (preferred)

Work Experience

2 years of pharmacy field or materials management experience (required)

Training

None

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being-personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability.

If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are affirmative Action and Equal Opportunity Employers, please email [e-mail].

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]