Pharmacy Services Materials Coordinator - St. Charles Hospital

Mercy Home Health; Oregon (OH); On-site; USD 46,000 - 68,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision, prescription

Paid time off

Tuition assistance

403(b) with employer contributions

Job summary

Mercy Health – Youngstown is seeking a Pharmacy Services Materials Coordinator to manage pharmaceutical purchasing and inventory. You will work with system and local pharmacy teams to maintain standard ordering, ensure drug receipts are compliant, and process invoices under DSCSA and 340b requirements.

Responsibilities include narcotics documentation (CSOS/222 forms), perpetual inventory oversight, physical inventories, and collaborating on drug shortage plans.

Qualifications

• High school diploma is required; bachelor’s degree preferred.
• 2 years of pharmacy field or materials management experience required.
• Pharmacy Technician license/registration required or ability to obtain within 12 months; CPhT preferred.
• Strong understanding of pharmacy purchasing, invoicing, and contract alignment.

Responsibilities

• Compile, prepare, and generate purchase orders for pharmaceutical products.
• Collaborate with system and local pharmacy teams to maintain standard ordering and approvals.
• Oversee CSOS processes and narcotics documentation with the appropriate pharmacist.
• Ensure perpetual inventory compliance and monitor outdated items.
• Coordinate physical inventories and reconcile invoices with accounts payable.
• Support drug shortage plans and align purchases to contracts and programs.
• Maintain DSCSA and 340b compliance for drug receipts and transactions.

Skills

Attention to detail

Critical thinking

Written communication

Teamwork

Inventory planning

Purchase orders

Drug Supply Chain Security Act

Pharmacy technician ordering approvals

Pharmaceutical products

Supply chain invoices

Education

High school diploma

Bachelor’s degree

Tools

CSOS

222 forms

340b

Job description

Primary Function/General Purpose Of Position

The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.

Essential Job Functions

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases
• Works with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics
• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system
• Monitors outdated items and process returns accordingly
• Coordinates annual/other required physical inventory procedures
• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices
• Aligns purchases to system contracts, programs, and initiatives
• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure
• Manages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirements
• Provides guidance to pharmacy waste and charge discrepancy tracking process
• Assists local pharmacy staff with day-to-day operations

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)

CPhT (preferred)

Education

High school diploma (required)

Bachelor’s degree (preferred)

Work Experience

2 years of pharmacy field or materials management experience (required)

Training

None

Language

None

Patient Population

None

Patient Population

None

Working Conditions

Periods of high stress and fluctuating workloads may occur. General office environment. May be exposed to limited hazardous substances or body fluids.* May be exposed to human blood and other potentially infectious materials.* May have periods of constant interruptions. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

Physical Requirements

Frequency 0% 1-33% 34-66% 67-100% Lifting/ Carrying (0-50 lbs.) ______ X ______ ______ Lifting/ Carrying (50-100 lbs.) ______ X ______ ______ Push/ Pull (0-50 lbs.) ______ X ______ ______ Push/ Pull (50-100 lbs.) X ______ ______ ______ Stoop, Kneel ______ X ______ ______ Crawling X ______ ______ ______ Climbing X ______ ______ ______ Balance ______ X ______ ______ Bending ______ X ______ ______

Physical Demands

Frequency 0% 1-33% 34-66% 67-100% Sitting ______ ___X___ ______ Walking ______ X ______ ______ Standing ______ X ______ ______

Additional Physical Requirements/Hazards

Physical Requirements

Manual dexterity (eye/hand coordination) Hear alarms/telephone/audio recordings Reach above shoulder Repetitive arm/hand movements Finger Dexterity Color Vision Acuity – near

Hazards

Depth perception Use of Latex products Exposure to toxic/caustic/chemicals/detergents Exposure to dust/fumes Gaseous risk exposure

Skills

Attention to detail Critical thinking Written Communication Teamwork Contracts Inventory Drug Supply Chain Security Act Pharmacy Technician Ordering Approvals Pharmaceutical Products Supply Chain Invoices Inventory Planning Purchase orders

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affir­mative Action and Equal Opportunity Employers, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]