Pharmaceutical Project Manager

KL Software Technologies Pvt. Ltd.; Newark (NJ); On-site; USD 140,000 - 180,000; Full time

Job summary

KL Software Technologies (KLST) in Newark, NJ, seeks an experienced Pharmaceutical Project Manager for full-time employment to lead pharma client implementations.

The candidate brings 12+ years of US pharma PM experience, manages portfolios from $500K to $2M+, uses SCRUM/Agile, and reports progress to clients and executives.

Required tools include JIRA, Confluence, MS Project, Excel, SharePoint, Teams, and SAP ERP, with strong leadership and cross‑functional collaboration.

Qualifications

• Minimum 12+ years of US pharma PM experience.
• Experience leading two or more large pharma projects ($1m+ budgets).
• Experience with SCRUM/Agile and executive-facing reporting.
• Strong communication with clients, stakeholders, and senior leadership.
• Familiarity with GxP, CSV, and FDA regulatory considerations is a plus.

Responsibilities

• Manage multiple pharmaceutical projects with budgets from $500K to $2M+ from initiation to delivery.
• Create and distribute regular Status Reports to clients, executives, and internal leadership.
• Lead client communications and project delivery discussions, ensuring alignment and next steps.
• Coordinate cross-functional teams across geographies and time zones to meet milestones.
• Support RFP responses and Statements of Work as needed.
• Maintain comprehensive project documentation and audit-ready reporting.

Skills

Project management

Client-facing

SCRUM

Agile

Budget management

Stakeholder management

Cross-functional teamwork

Communication

Leadership

Time management

Tools

JIRA

Confluence

MS Project

Excel

SharePoint

Teams

SAP ERP

Job description

Job Title: Pharmaceutical Project Manager

KL Software Technologies (“KLST”) is seeking an experienced Pharmaceutical-industry-focused Project Manager in Newark, NJ, for full-time employment only (www.klstinc.com ).

We are seeking an experienced, client-facing Project Manager who is self-motivated, eager to take on a rewarding challenge, and eager to make an immediate impact. You will be responsible for leading and managing projects and product implementations that meet our pharmaceutical clients’ business needs. The ideal candidate will have 12+ years of experience exclusively as a Project Manager in the US pharmaceutical industry, ideally at pharma giants such as Merck, Pfizer, Eli Lilly, Johnson & Johnson, etc., managing multiple concurrent projects with million-dollar-plus budgets.

All shortlisted candidates will need to go through at least 2 rounds of panel interviews and a final round of interview with the CEO. Selected candidates are required to start immediately or within the next 2 weeks.

Key Responsibilities:

• Manage multiple pharmaceutical projects with varying budgets ($500K – $2m+) from initiation through delivery.
• Manage, track, and report project tasks (work items), budgets, change requests, and keep a daily pulse on overall project health using tools like JIRA, Confluence, Microsoft Project, Microsoft Excel, SharePoint, and Microsoft Teams. Prepare, author, and distribute regular project Status Reports (weekly, bi-weekly, and monthly) to clients, executive stakeholders, and internal leadership, clearly communicating project progress, key milestones, risks, issues, dependencies, budget utilization, and overall health indicators (RAG status).
• Use Agile methodologies (SCRUM) to manage the pharmaceutical project delivery lifecycle.
• Act as the Primary Project Contact by organizing and leading all client communications and project delivery-related conversations, including producing and presenting clear, concise, and timely Status Reports that keep clients and stakeholders informed of progress, milestones, risks, and next steps.
• Keep track of current market trends and the competitive landscape.
• Collaborate with cross-functional pharmaceutical, MedTech, and regulatory teams to ensure project delivery alignment with industry and compliance best practices.
• Occasionally required to work with the Marketing and Sales team for responding to Requests for Proposals and preparing Statements of Work for prospective clients. Author and maintain comprehensive project documentation and Status Reports, ensuring accurate, consistent, and audit-ready reporting throughout the project lifecycle.

Key Qualifications:

• At least 10+ years of experience working exclusively as a Project Manager in the US pharmaceutical industry, ideally at pharma giants such as Johnson & Johnson, Merck, Pfizer, or Eli Lilly, leading complex projects using SCRUM.
• Demonstrated experience managing at least two (2) large-scale pharmaceutical projects (at least $1m+ budget each) simultaneously with a 6-8 months+ implementation timeline while interacting with multi-geo, cross-functional teams.
• Strong working knowledge of Microsoft Teams, SharePoint, JIRA, Confluence, and Microsoft Excel for planning is required.
• SAP ERP experience is required, along with familiarity with the MedTech area and pharma-specific processes such as GxP, computer system validation (CSV), and FDA regulatory compliance.
• Excellent written and verbal communication skills, including strong speaking and presentation abilities, experience in executive-facing presentations, and proven expertise in writing clear, well-structured project Status Reports for clients and senior leadership.
• Ability to collaborate actively and effectively with multidisciplinary, geographically spread teams in multiple time zones.
• Ability to work and thrive in a fast-paced, rapid growth environment with frequent context switching, juggling priorities, and driving large teams towards agreed deadlines.
• A team player with passion, initiative, and leadership ability.
• Solution-oriented, inventive, and self-starter. Accustomed to fast-paced environments and managing multiple projects with independent delivery schedules.
• Ability to facilitate meetings with individuals and/or groups to gather, understand, and articulate their business needs.
• Analytical skills to critically evaluate the information gathered from multiple sources, reconcile conflicts, and decompose high-level information into clear potential deliverables.

NOTE – This is a full-time permanent role – STRICTLY NO THIRD PARTIES PLEASE!

About KLST:

KL Software Technologies was founded in 2003 with the vision of building mobile-first digital innovations that provide secure, intuitive, and consistent user experience across smarter interfaces. As a Global Systems Integrator, we focus on delivering services and building mobile-first products on Microsoft on-premises, cloud, and hybrid platforms, namely Microsoft 365, SharePoint Online, SharePoint Premium, Teams, Azure, Microsoft Dynamics CRM Online, and Salesforce. Our hybrid mobility services group provides enterprise mobile app development using Microsoft .NET MAUI Framework targeting Windows, iOS, and Android mobile platforms. Our AI services group provides Generative AI consulting services using Microsoft Copilot. You can learn more about KLST products and services via our website www.klstinc.com/whyklst .

Our motto is to deliver innovative, mobile-first Technology solutions to your business problems using our Industry specialization, Solution Accelerators, and an agile project development methodology focused on the highest levels of customer satisfaction. We strive for excellence and focus on being the “TRUSTED IT ADVISOR” for our clients. This elite status with our clients has helped us grow into diversified industries, such as Legal & Professional Services, and Telecommunications.

Our People are our single greatest asset, and the global team is founded on the “PEOPLE READY” vision. Our Microsoft-certified technical team members serve on various advisory councils and speak at, and participate in, key industry Programs.

Screening Questions

• We must fill this position urgently. Can you start immediately? (Ideal answer: Yes (Must-have))
• How many years of work experience do you have with SharePoint? (Ideal answer: 5 (Must-have))
• Are you legally authorized to work in the United States? (Ideal answer: Yes (Must-have))
• How many years of Project Management experience do you currently have? (Ideal answer: 12 (Must-have))
• How many years of work experience do you have with SAP ERP? (Ideal answer: 10 (Must-have))
• How many years of US Pharmaceutical industry experience do you currently have? (Ideal answer: 12 (Must-have))
• How many years of work experience do you have with JIRA and Confluence? (Ideal answer: 8 (Must-have))
• How many years of work experience do you have with Microsoft Excel for project planning? (Ideal answer: 12 (Must-have))
• Do you have the following license or certification: Agile Scrum Master? (Ideal answer: Yes (Must-have))
• Do you have the following license or certification: Certified SAFe® Scrum Master? (Ideal answer: Yes (Must-have))
• Are you comfortable working in a hybrid setting (3 days onsite & 2 days from home)? (Ideal answer: Yes)
• How many years of MedTech experience do you currently have? (Ideal answer: 12 (Must-have))
• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? (Ideal answer: No (Must-have))
• Have you recently managed at least two “simultaneous” large-scale pharmaceutical projects (at least $1m+ budget each) with a 6 months+ implementation timeline? (Ideal answer: Yes (Must-have))

Selected candidates will be asked to complete a background check, including driving record, education, employment, and criminal records, before commencing work.

KLST is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran’s status, sexual orientation, or any other protected factor.