Pharma Marketing Project Coordinator - Hybrid (3 onsite)

Virtual Company; Illinois; Hybrid; USD 32,000 - 34,000; Full time

Job summary

The Fountain Group is seeking a Marketing Project Coordinator I for a prominent client in the pharmaceutical and life sciences agency industry. This position supports an internal advertising agency responsible for managing pharmaceutical marketing, advertising, and promotional projects across print and digital channels.

The ideal candidate has recent advertising agency experience, excellent organizational skills, and experience coordinating multiple creative projects while managing timelines,

Qualifications

• Recent advertising agency experience (within last 2–3 years) preferred, ideally in pharma/healthcare or creative ad agency.
• Bachelor's degree required.
• Strong project coordination skills with schedules and timelines.
• Ability to handle multiple projects in a fast-paced agency environment.
• Excellent attention to detail, organization, and proactive problem-solving.
• Experience coordinating creative deliverables and tracking milestones.
• Strong written and verbal communication with cross-functional collaboration.
• Proficiency with Microsoft Office (Excel, PowerPoint, Outlook, Teams, SharePoint).
• Experience with agency workflow tools such as Adobe Workfront, Kantata/Mavenlink or similar.
• Familiarity with Veeva PromoMats, MLR review, or promo material approvals a plus.
• Digital pharma marketing or print production experience is highly desirable.

Responsibilities

• Support Project Managers in planning, scheduling, coordination, and execution of multiple advertising and creative projects.
• Develop and maintain project timelines, track milestones, and ensure deliverables are on track and within budget.
• Coordinate print and digital marketing projects from kickoff through production and approvals.
• Maintain project status reports, timelines, trackers, and documentation.
• Facilitate communication between creative teams, internal stakeholders, and brand marketing teams.
• Capture and distribute meeting notes, action items, and next steps.
• Coordinate internal agency approval workflows using Kantata and Workfront.
• Assist with preparing promotional materials for Medical/Legal/Regulatory review through Veeva PromoMats.
• Collaborate with creative, studio, programming, and production teams to coordinate resources.
• Maintain project documentation, specs, estimate trackers, and files.
• Assist with project financial tracking, time reporting, and budget monitoring.
• Identify scheduling conflicts, delays, and workflow issues, and propose solutions.

Skills

Advertising agency exp

Project coordination

Multi-project management

Attention to detail

Communication

MS Office

Workfront/Kantata

Veeva PromoMats

Education

Bachelor's degree

Tools

Adobe Workfront

Kantata/Mavenlink

Veeva PromoMats

MS Excel

SharePoint

Job description

The Fountain Group is seeking a Marketing Project Coordinator I for a prominent client in the pharmaceutical and life sciences agency industry. This position supports an internal advertising agency responsible for managing pharmaceutical marketing, advertising, and promotional projects across print and digital channels.

The ideal candidate has recent advertising agency experience, excellent organizational skills, and experience coordinating multiple creative projects while managing timelines,