Personnel Security Assistant

Advantage SCI; Alexandria (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Specialist to support personnel security operations. In this role, you will conduct preliminary background investigations, manage data entry tasks, and assist with various administrative functions. The ideal candidate will have a strong foundation in administrative work, experience with business processing systems, and a commitment to safeguarding sensitive information. This position offers a unique opportunity to contribute to the security process within a dynamic environment, ensuring compliance and efficiency while working closely with federal staff. If you are a proactive individual with a passion for administrative excellence, this role is perfect for you.

Qualifications

• 2+ years of administrative experience in a corporate setting.
• Ability to manage data entry and background investigation materials.

Responsibilities

• Conduct preliminary vetting background investigation checks.
• Perform administrative tasks including data entry and customer service.

Skills

Administrative Functions

Customer Service

Data Entry

Background Investigation Knowledge

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Business Processing Systems

Job description

Location: Alexandria, VA - May occasionally be required to work at an Arlington Office

Responsibilities:

1. Conduct preliminary vetting background investigation checks as requested.
2. Perform basic elements of the requirements such as faxing, copying, answering telephones, greeting visitors, uploading documents or case files, retrieving files, shredding documents, covering the program email box, providing customer service, and running required reports.
3. Review security paperwork for accuracy and completeness and perform data entry duties within business processing systems and personnel security case management system(s) pertaining to the personnel security process.
4. Manage assigned caseload of work to ensure that preliminary vetting timelines can be met. Expected to assist more experienced Personnel Security Specialists and perform structured and repetitive security administrative tasks.
5. Properly safeguard Privacy Act Protected Information and Personal Identifiable Information.
6. Assist Federal staff with personnel security administrative tasks which are not inherently government functions as needed.

Minimum Requirements:

1. Minimum of two (2) years’ experience in performing administrative functions within a company or firm with the ability to work in business processing systems. This labor category may be in early developmental stages in security administrative work, acquiring and using knowledge of basic principles, concepts, practices, and methods of security administration.
2. Must be US citizen and able to obtain and maintain a Public Trust clearance.
3. Experience in using Microsoft Office Suite, Email, the Internet, copy & fax machines, and providing customer service. Ability to manage large volumes of data entry and background investigation material. It is preferred that the professional have some familiarity with background investigation forms, and demonstrated experience in meeting deadlines.
4. FDIC support experience is highly desired.