Personnel Coordinator

Louisville Metro Government; Kentucky; On-site; USD 52,000 - 77,000; Full time

Job summary

Louisville Metro Government is seeking an experienced HR professional to coordinate personnel, payroll and employee relations for a department. Working under supervision, you will develop work methods and ensure compliance with policies and laws.

You will assist in employment screening, investigations, bargaining unit matters, and training programs while preparing reports and supporting budget processes. The role emphasizes collaboration with unions, agencies, and management to improve personnel

Qualifications

• Bachelor's degree in Business or Public Administration or related field.
• At least 3 years in industrial, employee, or labor relations or HR generalist work.
• Experience with HR systems preferred (Workday, UKG).

Responsibilities

• Coordinate personnel, payroll and employee relations functions.
• Assist in resolving problems, complaints and grievances.
• Schedule interviews and manage employment screening.
• Coordinate with unions and negotiations.
• Prepare reports on personnel activities and operations.
• Ensure compliance with policies and procedures.

Skills

Employee relations

Payroll coordination

Grievance handling

Policy development

Training delivery

Education

Bachelor's degree in Business or Public Administration

Tools

Workday

UKG

Telestaff

Job description

Summary Objective

The purpose of this position is to coordinate personnel, payroll and employee relations functions for a department. This class works under general supervision, independently developing work methods and sequences.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Assists in resolving problems, complaints and grievances.


• Coordinates employment history verification and requests and reviews the investigation of applicants' criminal record.


• Participates in negotiating bargaining unit contracts, employee grievance appeals, mediation settlements, and disciplinary appeals.


• Evaluates personnel procedures for effectiveness and recommends modifications and improvements.


• Develops and implements programs, policies and procedures.


• Prepares training modules and conducts employee training sessions.


• Represents the department to governmental agencies, commissions, task forces, committees or boards to discuss, explain or coordinate personnel functions, policies or procedures.


• Controls expenditures, assists in budget preparations, and approves payroll records.


• Conducts research, collects and analyzes data, and prepares reports on personnel activities and operations.


• Refers employees to employee assistance, social service, legal, medical, mental health and counseling providers.


• Coordinates personnel and employee relations functions with commissions, boards and union representatives and their rules and regulations.


• Schedules and interviews applicants seeking employment for vacancies, promotions or internal transfers; and schedules and tracks medical and drug screening examinations.


• Monitors the processing of personnel forms, correspondence, records or documents.


• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor's Degree in Business or Public Administration or related discipline.


• Three (3) years of industrial, employee or labor relations, or human resources generalist experience.

EQUIVALENCY

• An equivalent combination of education and experience may be substituted.

DESIRABLES

• Understanding of FMLA and Work's Comp processes and applicable laws


• Experience with Workday


• Experience with UKG and/or Telestaff

OTHER MINIMUM REQUIREMENTS

POLICE

• Must be of good moral character, with no criminal or felony record inconsistent with the provisions of this paragraph. Unacceptable will be persons who have been convicted of a felony, or who have any criminal action pending against them.


• An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.


• Must submit to a pre-employment drug screening.


• Must submit to a pre-employment polygraph test.


• Applicants who have illegally bought or used marijuana, including medicinal cannabis, within six months of application will be disqualified.


• Applicants who have illegally sold marijuana, including medicinal cannabis, within one year of application will be disqualified.


• Applicants who have illegally bought, sold, or used any controlled substance or narcotic drug, other than marijuana, without a prescription within six years of application will be disqualified.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.