Personnel Manager

Louisville Metro Government; Kentucky; On-site; USD 55,000 - 85,000; Full time

Job summary

Louisville Metro Government in Kentucky seeks an experienced administrator to manage HR/office operations, payroll, budget, and records. The role supervises staff, coordinates services, and ensures compliance with policies and bargaining agreements.

The position emphasizes leadership, data accuracy in HRIS systems, and collaboration with departments to support daily operations and employee relations.

Qualifications

• Bachelor’s Degree in Human Resources, Business or Public Administration or related discipline.
• Four (4) years of office management, finance, business administration, employee or labor relations, or human resources generalist experience, including one (1) year of supervisory experience.

Responsibilities

• Supervises, directs, and evaluates assigned staff with employee relations responsibilities.
• Coordinates work, schedules, standards, and budgets including payroll records.
• Negotiates and supports bargaining unit contracts and disciplinary processes.
• Maintains HRIS data accuracy and supports policy implementation.
• Interacts with government agencies to discuss personnel functions and procedures.

Skills

Supervisory experience

Payroll knowledge

Budgeting

Education

Bachelor’s Degree in HR/Business/Public Admin

Tools

Workday

Job description

Summary Objective

The purpose of this position is to manage and coordinate administrative support services, including personnel, payroll, fiscal operations, records management, reception, office resource needs, employee relations, and other activities in support of daily office functions.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Coordinates resolution of problems, complaints and grievances.
• Participates in negotiating bargaining unit contracts, employee grievance appeals, mediation settlements, and disciplinary appeals.
• Supports department leadership communication to governmental agencies, commissions, task forces, committees or boards to discuss, explain or coordinate personnel functions, policies or procedures.
• Controls expenditures and receipts, oversees department cashiering functions, assists in budget preparations, and approves payroll records.
• Refers employees to employee assistance, social service, legal, medical, mental health and counseling providers.
• Establishes priorities, reviews assignments and projects, and delegates work and responsibilities to achieve objectives and goals.
• Manages, directs, and evaluates department staff; develops policies and procedures; and evaluates program effectiveness.
• Manages research, collection and analysis of data, and prepares reports on personnel activities and operations.
• Performs related work as assigned.

PUBLIC HEALTH AND WELLNESS

• Serves as the primary liaison between Metro Human Resources and the department.
• Directs implementation and auditing of training and compliance programs.
• Oversees safety reporting process (OSHA, incident reporting systems).
• Ensures accuracy and compliance of organizational structure changes in HRIS systems (e.g. Workday).
• Supports development of business continuity and succession planning initiatives.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor’s Degree in Human Resources, Business or Public Administration or related discipline.
• Four (4) years of office management, finance, business administration, employee or labor relations, or human resources generalist experience, including one (1) year of supervisory experience.

EQUIVALENCY:

• An equivalent combination of education and experience may be substituted but must include one (1) year of supervisory experience.

OTHER MINIMUM REQUIREMENTS:

• None.

PHYSICAL DEMANDS:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

• Division: Administration
• Actively Hiring for: 1 Vacancy
• Specialty: Human Resources