Senior Corrections Technician

Louisville Metro Government; Kentucky; On-site; USD 32,000 - 42,000; Full time

Job summary

Louisville Metro Government seeks a data entry clerk to enter and code information from citations and court documents into the Inmate Management System (IMS). The role involves processing forms, ensuring accurate records, and responding to inquiries from the public and authorities.

Responsibilities include handling live scans, updating inmate dispositions, and supporting archives with compliance to Kentucky laws.

Qualifications

• High School Diploma or GED is required.
• 1 year of customer service, clerical, data entry, or related experience or equivalent.
• Must be fluent in English and able to pass background checks.

Responsibilities

• Enter and code data from citations, court commitments, or warrants into a computer.
• Process and file forms for inmates in custody and releases as ordered by the court.
• Notify authorities of changes in inmate status and respond to public inquiries.

Skills

Customer service

Clerical work

Data entry

Communication

Education

High School Diploma or GED

Tools

AFIS entry/AFIS review stations

Inmate Management System (IMS)

LINK/NCIC queries

Job description

SUMMARY OBJECTIVE

The purpose of this position is to enter and code data into computer, and processes records concerning court commitments and court appearances. Notify authorities of changes in inmate status; provide information and answer questions from the public concerning the status of inmates. This class works under general supervision, independently developing work methods and sequences.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

BOOKING

• Enters and codes data into a computer from information obtained on citations, court commitments, or warrants; completes and processes forms on newly arrested persons.

• Answers phone calls, provides information, takes messages, and routes calls.

RECORDS & INFORMATION

• Enters and codes data into a computer from information obtained on citations, court commitments, or warrants; completes, processes and files forms on inmates in custody.

• Processes and verifies time served on court ordered inmate releases and inmates with completed sentences as ordered by the court.

• Notifies authorities of changes in inmate status; provides information and answers questions from the public, judges, court personnel, and other law enforcement agencies.

• Conducts read-only queries, locates and retrieves information, generates routine reports, and completes forms.

INTAKE

• Processes citation and LiveScan for new and repeat offenders; logs arrest data; prepares disposition form on felony arrests.

• Operates AFIS entry/AFIS review stations.

• Enters and updates information in the Inmate Management System.

• Conducts IMS wants/warrants LINK/NCIC and electronic database searches on releases and commitment orders making appropriate agency notifications to advise of or to complete service of outstanding warrants and/or summons.

• Utilizes LiveScan to process employment applicants, Home Incarceration Program participants, volunteers, etc.

• Conducts LINK/NCIC inquires on Corrections employment applicants.

• Performs related work as assigned.

ARCHIVES

• Maintains archival records for department in compliance with KRS 171.140-740 and all applicable law.

• Retrieves archived information in response to open records requests.

• Maintains working knowledge of LMDC records policies and procedures.

• Understands Kentucky expungement law and implements policies and procedures in the expungement of criminal records in accordance with Kentucky law.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Graduation or GED equivalent.
• One (1) year of customer service, clerical, receptionist, computer data entry, centralized records filing, court records processing, criminal justice, or security experience or an equivalent combination of education, training, and experience.

OTHER MINIMUM REQUIREMENTS

• Must be a minimum of 18 years of age.
• Must not have been convicted of a felony or have any criminal action pending against them.
• Misdemeanor convictions will be considered on an individual basis.
• Must submit to a pre-employment polygraph test.
• Must wear personal protective equipment as mandated by OSHA.
• Must be vaccinated for hepatitis B, have provided evidence of immunity, or have signed a declination form within ten days of initial assignment.
• Must pass an annual tuberculin test.
• Must work a varied schedule.
• Must be fluent in English language.

ARCHIVES

• SCT posted in Archives should have at least one year of prior experience in LMDC records & information department and be familiar with policies, procedures, applicable laws, and practices related to the records and information. Alternatively, SCT posted in Archives must demonstrate competency and working knowledge in records & information within 30 days.
• SCT posted in Archives must demonstrate competency and working knowledge of expungement policies, procedures, applicable laws, and practices within 30 days. Alternatively, the person in the position will not be moved from their current working area/assignment, however, will assist when needed ex. vacations, special projects.

ARCHIVES RELIEF

• SCT posted in Archives should have at least one year of prior experience in LMDC records & information department and be familiar with policies, procedures, applicable laws, and practices related to the records and information. Alternatively, SCT posted in Archives must demonstrate competency and working knowledge in records & information within 30 days.
• SCT posted in Archives must demonstrate competency and working knowledge of expungement policies, procedures, applicable laws, and practices within 30 days. Alternatively, the person in the position will not be moved from their current working area/assignment, however, will assist when needed ex. vacations, special projects.

GENERAL

• Must be certified as a LINK and NCIC Basic Operator (Full Access) in the State of Kentucky or obtain within six months of employment.
• Must be certified in Basic CPR and Basic First Aid or obtain within one year of employment.
• Applicants and employees in positions which perform job duties that may require contact with offenders in the custody or supervision of the Department of Juvenile Justice or with youth in the care, custody, or supervision of Youth Development.
• Must meet qualifications pursuant to the federal Prison Rape Elimination Act, 28 CFR 115.17 and 115.317, to include periodic post-employment criminal background checks.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs light to medium work that involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or considerable skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving close tolerances or limits of accuracy.
• Lifts and carries items weighing up to 40 pounds.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures, and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.