Personnel Clerk

Madison-City-Schools-; Madison (AL); On-site; USD 32,000 - 48,000; Full time

Job summary

Madison City Schools in Madison, Alabama is seeking a Personnel Clerk to support the Personnel Director and HR operations. You will prepare reports, manage personnel data, process applications and background checks, and assist with salary scheduling.

This full-time, 240-day position requires strong organizational skills, confidentiality, and proficiency with Microsoft Office 365 and HR software. The district emphasizes safety, compliance, and professional conduct.

Qualifications

• High School diploma or GED.
• Clerical/Personnel experience preferred.
• Proficiency with Microsoft Word and office software.
• Such alternative to the above qualifications as the Board may require.

Responsibilities

• Prepares reports and assists with projects as necessary.
• Maintains district personnel information and inputs data.
• Assists with the application, background check, and certification processes.
• Coordinates meetings and special events as needed.
• Reviews contracts and maintains the contract database.
• Supports the Personnel Director and Personnel Supervisor as needed.

Skills

Organizational knowledge

Communication skills

Confidentiality

MS Office 365

HR software

Relationship building

Physical stamina

Time management

Meetings coordination

Payroll/Personnel certification

Education

High School diploma or GED

Tools

Microsoft Word

Office software

Job description

Personnel Clerk

Madison City Schools (AL) Central Office - Madison, Alabama Open in Google Maps

This job is also posted in Madison City Schools (AL)

Job Details

Job ID: 5910863
Application Deadline: Posted until filled
Posted: Sep 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Qualifications:

• High School diploma or GED
• Clerical/Personnel experience preferred
• Working knowledge of general office computer software including Microsoft Word Suite of programs
• Such alternative to the above qualifications as the Board may require.

FLSA Status: Non-Exempt

Reports To: Personnel Director

Background CheckRequired:(Ala. Code §§ 16-22A-5 ) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old. A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks.

Student Safety & Security: Madison City Schools prioritizes a safe, respectful, and supportive learning environment. Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity. Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law. Compliance with these expectations is a condition of employment.

Required Knowledge, Skills, and Abilities:

• Knowledge of organizational structure, workflow, and operating policies and procedures
• Excellent written and verbal communication skills
• Ability to keep business matters confidential
• Proficiency in Microsoft Office 365 Suite, attention to detail, and proficiency or ability to learn other HR software. .
• Ability to maintain and establish effective relationships within the workplace
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, intensive environment
• Skills in organizing resources and establishing priorities
• Ability to coordinate and organize meetings and special events
• Attain AASBO Payroll/Personnel Certification

Essential Functions:

• Prepares reports and assists with projects as necessary
• Assures that District policies, procedures, and standards are followed in accordance with local, state, and federal guidelines
• Assist in the filing of applicable reports to Local, State, and Federal Governments to include any applicable constituency group
• Assists the Personnel Manager and Personnel Supervisor as needed.
• Maintains and disseminates appropriate information for all school system personnel.
• Maintains, updates, and inputs new data for all school system personnel.
• Identifies new procedures and techniques to improve the operation of the Personnel Department, previews new equipment and software, and recommends new enhancements for implementation, and monitors all hardware and software to ensure proper function level and notifies appropriate contact personnel if problems arise.
• Assists with the creation and implementation of a Personnel Handbook.
• Assists with the creation and implementation of the Salary Schedule.
• Assists in coordinating the review of the application, background check, and certification of substitutes as required by Alabama Law
• Assists in compliance auditing of files.
• Assist with maintaining the ability to submit E-Verify information for all school system personnel.
• Assists with maintaining the employee online application system, updating and reviewing job descriptions
• Assists the Personnel Supervisor with coordinating website maintenance as needed.
• Review, collect, and process all contracts into the contract online platform.
• Maintains contract database
• Review and verify supplemental contract experience.
• Performs other duties as assigned.
• This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools.
• Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30.

Expected Employment: 240 days/ 8 hrs. (full year)

Evaluation: According to established Board policies and administrative procedures and guidelines.

Salary Range: According to Madison City Schools Salary Schedule (Salary based on employment for complete year).Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

Position Type: Full-Time

Job Categories:

Administration > Human Resources

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dr. Daphne P. Jah , Personnel Director
• Central Office
• Phone: [phone]
• Email: [e-mail]

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