Finance Specialist – Central Office

Madison-City-Schools-; Madison (AL); On-site; USD 45,000 - 64,000; Full time

Job summary

Madison City Schools in Madison, Alabama seeks a Finance Specialist to ensure integrity and compliance of all financial operations through professional-level accounting. The role requires a BS in accounting/finance and experience in government accounting, with strong knowledge of GAAP and Microsoft Office/Google tools.

The position reports to the Accounting Supervisor and involves duties from banking, ledgers, and budget preparation to monthly financial statements and audits.

Qualifications

• Preferred- BS degree from four-year college or university with major coursework in accounting, finance or business-related field.
• Previous work experience in accounting or finance, preferable in the governmental environment.
• Working knowledge of general office computer software including Microsoft Suite and Google.
• Knowledge of generally accepted accounting principles and procedures and their application to basic accounting transactions.
• Such alternative to the above qualifications as the Board may require.

Responsibilities

• Assist accounting supervisor with bidding process.
• Perform bank deposits and record cash receipts on a daily basis.
• Reconcile bank accounts on a monthly basis.
• Scan and store required documents into electronic storage.
• Maintain database for paperless forms.
• Maintain and reconcile a variety of ledgers, reports and account records.
• Verifies general ledger coding, bid information and backup documentation.
• Assist in the preparation of the Board’s annual budget including local school budgets.
• Assist in the preparation of monthly and annual financial statements including local school financials.
• Research and analyze transactions to resolve problems.
• Process invoices and employee reimbursements weekly for accounts payable.
• Maintain accounts payable vendor database.
• Maintain insurance policies, claims and procedures to file and manage the specific claims.
• Work closely with all local school bookkeepers on school accounting.
• Perform local audits.
• Assist departments with budgets and budget amendments.
• Other general accounting duties as assigned.

Education

BS degree in accounting/finance/business-related field

Knowledge of GAAP

Tools

Microsoft Office

Google

Job description

Finance Specialist – Central Office

Madison City Schools (AL) Central Office - Madison, Alabama Open in Google Maps

This job is also posted in Madison City Schools (AL)

Job Details

Job ID: 5963174

Application Deadline: Posted until filled

Posted: Oct 16, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Goal: To ensure the integrity and compliance of all financial operations through professional-level accounting.

Qualifications

• Preferred- BS degree from four-year college or university with major coursework in accounting, finance or business-related field
• Previous work experience in accounting or finance, preferable in the governmental environment
• Working knowledge of general office computer software including Microsoft Suite and Google
• Knowledge of generally accepted accounting principles and procedures and their application to basic accounting transactions
• Such alternative to the above qualifications as the Board may require.

FLSA Status: Non- Exempt

Reports To: Accounting Supervisor

Background Check Required (Ala. Code §§ 16-22a-5) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks may not be more than ten (10) years old. A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks.

Student Safety and Security Madison City Schools prioritizes a safe, respectful, and supportive learning environment. Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity. Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law. Compliance with these expectations is a condition of employment.

Essential Duties and Responsibilities

• Assist accounting supervisor with bidding process.
• Perform bank deposits and record cash receipts on a daily basis.
• Reconcile bank accounts on a monthly basis.
• Scan and store required documents into electronic storage.
• Maintain database for paperless forms.
• Maintain and reconcile a variety of ledgers, reports and account records.
• Verifies general ledger coding, bid information and backup documentation.
• Assist in the preparation of the Board’s annual budget including local school budgets.
• Assist in the preparation of monthly and annual financial statements including local school financials.
• Research and analyze transactions to resolve problems.
• Process invoices and employee reimbursements weekly for accounts payable.
• Maintain accounts payable vendor database.
• Maintain insurance policies, claims and procedures to file and manage the specific claims.
• Work closely with all local school bookkeepers on school accounting.
• Perform local audits.
• Assist departments with budgets and budget amendments.
• Other general accounting duties as assigned.

• This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools.
• Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30.

Expected Employment:240 days/ 8 hrs. (full year)

Evaluation:Performance evaluation shall be in accordance with provisions of the Board's policy.

Salary Range:According to Madison City Schools Salary Schedule (Salary based on employment for complete year)

For School District information, please click here (Right click and select "Open link in new tab")

For Madison City Schools Salary Schedule, please click here (Right click and select "Open link in new tab")

Position Type: Full-Time

Job Categories:

Support Staff > Accounting/Bookkeeping

Support Staff > Clerical

Support Staff > Computer Support

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Phoebe Newsome , Accounting Supervisor
• Central Office
• Phone: [phone]
• Email: [e-mail]