Personnel Assistant III

Vectrus, Inc; Fort Worth (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

V2X is seeking a Personnel Assistant III to support HR functions, including onboarding, benefits reviews, timekeeping, and compliance. You will coordinate with multiple departments and report to the Deputy Program Manager.

Responsibilities cover onboarding, terminations, labor adjustments, leaves of absence, pay actions, training support, recruitment access, records management, and confidentiality. Requires at least two years HR/Payroll clerical experience; proficiency with PC applications; UKG

Qualifications

• Minimum two years of clerical HR/payroll experience.
• Proficient with PC applications and Microsoft Office.
• Familiar with UKG and iCIMS preferred but not required.

Responsibilities

• Onboard new hires: coordinate onboarding and IT access.
• Manage terminations, asset return and access termination.
• Oversee labor adjustments, TDY pay, and payroll accuracy.
• Assist LOA and short-term disability processes.
• Provide HR guidance on forms, payroll, benefits, and compliance.
• Coordinate overtime approvals and reporting.
• Support training coordination and HR communications.
• Maintain HR records with confidentiality and compliance.
• Provide general department support as needed.

Skills

Clerical Experience

Microsoft Office

Data Entry

Tools

UKG

iCIMS

Job description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Responsibilities

This position performs work in support of specific human resources functions that requires a good working knowledge of personnel procedures. The Personnel Assistant, III must be tactful, discrete, articulate and have the ability to exercise independent judgment. The Personnel Assistant, III reports directly to the Deputy Program Manager (DPM) and will need to consult with the DPM where departures from standard practices are involved.

• New Hire Onboarding
  • Coordinate and manage all onboarding activities for new hires, ensuring a seamless transition into the organization.
  • Request and track IT equipment, system access, and specialized permissions; provide instructions for proper use.
  • Conduct comprehensive benefits reviews, including 401(k) enrollment, medical, dental, vision, and other available plans.
  • Facilitate UKG/UltiPro training sessions and provide ongoing support for MyTime and timecard compliance.
  • Review and brief new hires on all site security requirements and ensure completion of mandatory security forms.
  • Provide detailed review of company policies and required compliance materials.
  • Monitor new-hire documentation for accuracy and follow through until all materials are submitted to the correct departments.
  • Request and track PIV card issuance and ensure employees complete all identity verification requirements.
  • Coordinate across multiple departments and functional areas to ensure readiness for each new hire’s start date and workstation setup.
  • Administer initial and Random Drug Testing
• Termination Processing
  • Process terminations and confirm separation actions across all applicable systems.
  • Request and manage the property listing for outgoing employees; tracks return of all company assets.
  • Ensure all termination forms are accurately, timely submitted, and routed to the proper individuals.
  • Coordinate with IT, security, and facilities to terminate accesses, disable accounts, and close out employee files.
• Labor Adjustment Administration
  • Review and process TDY Temporary Pay; TDY Temporary Overtime Pay, labor code corrections, and labor hour adjustments.
  • Validate entries for adder pay additions/deletions and ensure compliance with customer and company requirements.
  • Process danger pay and military differential pay; ensure all documentation supports the pay action.
  • Process safety shoe reimbursements
  • Work closely with payroll to resolve discrepancies and maintain accuracy of employee labor records.

• Leave of Absence & Disability Support
  • Assist employees throughout the Leave of Absence and Short-Term Disability process, providing policy-based guidance.
  • Initiate formal LOA documentation and track status through the duration of the leave.
  • Coordinate with HR, payroll, and management to ensure continuity of communication and documentation compliance.
• HR Document Guidance & Employee Support
  • Provide clear instruction and coordination for completing HR forms, payroll documents, benefits paperwork, and other personnel items.
  • Respond to a high volume of employee inquiries regarding payroll, HR policies, labor charges, benefits, and other personnel-related questions.
  • Maintain exceptional customer service while supporting employees across multiple departments.
• Overtime Coordination
  • Request, track, and manage overtime approval submissions for all departments.
  • Review and verify weekly overtime reports; compile approvals and submit required documentation to the customer.
  • Maintain detailed overtime logs to ensure compliance with company and customer requirements.
• Training & Administrative Support
  • Prepare training memorandums and route for leadership approval; ensure follow-up communication with requesters.
  • Support internal training schedules, track completion, and maintain training compliance records.
  • Assist with planning and coordinating employee briefings, policy reviews, and HR informational sessions.
• Recruiting & Access Coordination
  • Create and manage requisitions in iCIMS to support recruiting efforts across the organization.
  • Submit Facility Access Requests and track approval progress for employees, contractors, and visitors.

• Records Management
  • Maintain and audit HR functional files and records, ensuring accuracy, organization, and compliance with retention guidelines.
  • Regularly review files for completion and initiate follow-ups where required.
• Confidentiality & Compliance
  • Maintain strict confidentiality of all personnel, payroll, benefits, and security information.
• General Support
  • Perform additional duties assigned to support department operations and mission requirements.

Qualifications

• Requires a minimum of two (2) years of clerical experience in Human Resources and Payroll.
• Proficient with PC applications and Microsoft Office, including data entry, compilation, and report creation.
• Familiarity with UKG and iCIMS strongly preferred but not required

What We Bring

At V2X we strive to be market competitive in our total reward offerings.

Employee benefits include the following:

• Healthcare coverage
• Life insurance, AD&D, and disability benefits
• Retirement plan
• Wellness programs
• Paid time off, including holidays and leave of absences
• Eligible Tuition Reimbursement
• Learning and Development resources
• Employee assistance resources

Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.