Personnel Assistant

Vectrus, Inc; Indianapolis (IN); On-site; USD 38,000 - 55,000; Full time

Job summary

V2X is seeking a Personnel Assistant to provide administrative and clerical support to the Modernization and Sustainment (M&S) team. You will help with onboarding/offboarding, data management in UKG and HRIS, and respond to routine employee inquiries.

This role supports events, visits and other clerical duties, ensuring accurate records and compliance with policies and laws while delivering solid customer service to program management.

Qualifications

• 3+ years of clerical experience.
• Proficiency with Microsoft Office suite, SharePoint and Teams.
• Strong written and oral communication skills.
• Excellent public speaking, presenting, and email writing skills.

Responsibilities

• Assists in the in-processing and out-processing of employees
• Assist employees with questions and connects employees with the appropriate resource, such as payroll team, HRBP, Benefits team, etc.
• Assists in daily Administrative and Personnel action activities to include the processing of updates to employee personal data in UKG.
• Processes employment action in HRIS with appropriate approvals such as pay changes, title changes, promotions, merit, bonus payouts, adders, etc.
• Facilitates various demographic reporting through UKG and the project HRIS system, vacation reports, separation reports, attrition and termination reports, promotions, transfers, etc.
• Provide a high level of customer support to employees and program management, to include various requests for information from DCAA and other Audit monitoring entities as required.
• Manually or electronically produces or distributes information or data in support of the program, runs reports and provides program data to leadership.
• Works closely with business advisories and PMO staff to provide program-specific transactional support.
• Perform administrative support to employee events, customer visits, other clerical duties as assigned.

Skills

Clerical experience

MS Office

SharePoint

Teams

Written communication

Public speaking

Email writing

Education

High School Diploma or GED

Tools

UKG

HRIS

Job description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

The Personnel Assistant provides administrative and clerical support to the Modernization and Sustainment (M&S) team. The incumbent will be assisting with day-to-day personnel administrative activities and ensuring accurate employee records and compliance with company policies and applicable laws. This role supports onboarding/offboarding, employee data management and general HR operations while serving as a point of contact for routine employee inquiries. Also this position will provide administrative support to M&S facilitating employee events, visits and other clerical duties as assigned

Responsibilities

• Assists in the in-processing and out-processing of employees
• Assist employees with questions and connects employees with the appropriate resource, such as payroll team, HRBP, Benefits team, etc.
• Assists in daily Administrative and Personnel action activities to include the processing of updates to employee personal data in UKG.
• Processes employment action in HRIS with appropriate approvals such as pay changes, title changes, promotions, merit, bonus payouts, adders, etc.
• Facilitates various demographic reporting through UKG and the project HRIS system, vacation reports, separation reports, attrition and termination reports, promotions, transfers, etc.
• Provide a high level of customer support to employees and program management, to include various requests for information from DCAA and other Audit monitoring entities as required.
• Manually or electronically produces or distributes information or data in support of the program, runs reports and provides program data to leadership.
• Works closely with business advisories and PMO staff to provide program-specific transactional support.
• Perform administrative support to employee events, customer visits, other clerical duties as assigned.

Qualifications

Required Skills:

• 3+ years of clerical experience.
• Proficiency with personal computers required, including Microsoft Office suite, SharePoint and Teams.
• Strong written and oral communication skills.
• Excellent public speaking, presenting, and email writing skills.

Desired Skills:

• General knowledge of personnel clerical tasks, including working within timesheets, reporting, and human capital systems.
• Experience in defense contracting.

Education / Certifications:

• High School Diploma or GED

#LI-WH1

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace.

We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills.

This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.