Personnel Assistant

State of North Carolina; Commerce (AL); On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

NC Flex Benefits

Paid Vacation & Leave

Paid Parental Leave

Job summary

The NC Department of Adult Correction is seeking an Administrative Specialist I (S) assigned to Pasquotank Correctional Institution. The role administers time and leave in BEACON, processes personnel actions, maintains confidential records, and supports the hiring process.

Must be able to switch tasks in a high-volume environment, provide information on benefits, and assist with retirement preparation. This is a full-time role with state benefits and a Monday–Friday schedule.

Qualifications

• Documented clerical/secretarial skills.
• Experience in using office machines.
• Proficiency in Microsoft Word.

Responsibilities

• Enter and track time and leave in BEACON.
• Process payroll-related leave discrepancies and adverse weather leave.
• Assist in hiring processes and new employee orientation.
• Maintain employee medical and personnel files.

Skills

Clerical skills

Office machines

Microsoft Word

Tools

BEACON system

Job description

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

60057004

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is assigned to Pasquotank Correctional Institution.

Knowledge Skills and Abilities / Management Preferences

This position is responsible for ensuring current personnel policies and procedures are distributed and posted at all times. Keys employee actions into BEACON and follows through to completion of each action. Position uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc. Corrects time entries on an as needed basis. Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies. Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp. Manages the adverse weather leave liabilities. Provides information to employees on policies surrounding time and leave management. Additional areas of responsibility include maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave. Daily activities include but are not limited to handling inquiries both orally and written form. Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality. Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation. Responsible for completing homeland security verification and serve as a DCI Operator. Position is responsible for maintaining records of employee medical and personnel files. This position serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings. Must be able to switch tasks in mid-stream and work with many interruptions in a high-volume personnel setting with the ability to assist staff at all times. Provides information to employees on all benefits related to employment. Position works with employees in preparation of retirement.

Documented knowledge of clerical/secretarial skills

Documented knowledge in the use of office machines

Documented knowledge in computer skills using Microsoft Word

Salary Range

$39,244 - $68,679

State Benefits Information

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options


• Retirement Plans


• NC Flex Supplemental Benefits


• Paid Vacation, Sick, and Community Service Leave


• Paid Parental Leave

Visit the State Benefits website for additional information.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information

1. NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.


2. Applicants must include the following: Complete education history (including high school), Full work experience details, Certificates and licenses, if applicable, Education must be from appropriately accredited institutions.


3. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.


4. Applicants may be subject to a criminal background check and drug screen.

This position will be assigned a State-owned vehicle for business use only. This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday – Friday and may require some weekend work and overnight travel to meet the demands of the organization.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of