Personal Injury (Pre-Litigation) Legal Assistant

The Law Offices of James Scott Farrin; Durham (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid family leave

401(k) with match

Job summary

The Law Offices of James Scott Farrin in Durham, NC seeks a detail-oriented Legal Assistant to support Personal Injury Paralegals in a fast-paced environment, handling follow-ups, documentation, and administrative tasks to keep cases moving efficiently.

Responsibilities include assisting with claims, medical records, and LORs, while maintaining case notes and working within the case management system. Full-time, onsite at Durham/Raleigh offices.

Qualifications

• Prior experience as a Legal Assistant or Administrative Assistant in personal injury or high-volume legal setting preferred but not required.
• Strong organizational skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Support Personal Injury Paralegals in a high-volume caseload environment.
• Follow up with insurance adjusters regarding acknowledgments, liability decisions, limits, and claim status.
• Assist with opening claims, coverage verification, and overflow coverage when team members are out.
• Track and follow up on medical liens, subrogation, health insurance, and workers’ compensation matters.
• Send Letters of Representation (LORs) and assist with MedPay demands and follow-up.
• Request and monitor medical, employment, and court-related records and documentation.
• Add medical bills and payments to case ledgers and assist with balance checks.
• Respond to basic provider and adjuster inquiries at paralegal discretion.
• Maintain accurate case notes, reminders, and follow-ups in the case management system.
• Provide general administrative and case support to keep files moving efficiently.

Skills

Organizational skills

Written and verbal communication

Attention to detail

Time management

Team-oriented mindset

Tools

Case management systems

Job description

We are seeking a detail-oriented and proactive Legal Assistant to support our Personal Injury Paralegals in a fast-paced, high-volume environment. This role is critical to keeping cases moving efficiently by managing follow-ups, documentation, and administrative case tasks so paralegals can focus on case strategy, client communication, and building case value. This is an excellent opportunity for someone who enjoys organization, task ownership, and working collaboratively within a legal team.

Key Responsibilities

The Legal Assistant will assist paralegals across various case stages, including pre-litigation, negotiation, and disbursal. Responsibilities include, but are not limited to:

• Support Personal Injury Paralegals in a high-volume caseload environment
• Follow up with insurance adjusters regarding acknowledgments, liability decisions, limits, and claim status
• Assist with opening claims, coverage verification, and overflow coverage when team members are out
• Track and follow up on medical liens, subrogation, health insurance, and workers’ compensation matters
• Send Letters of Representation (LORs) and assist with MedPay demands and follow-up
• Request and monitor medical, employment, and court-related records and documentation
• Add medical bills and payments to case ledgers and assist with balance checks (as delegated)
• Respond to basic provider and adjuster inquiries at paralegal discretion
• Maintain accurate case notes, reminders, and follow-ups in the case management system
• Provide general administrative and case support to keep files moving efficiently

Qualifications

• Prior experience as a Legal Assistant or Administrative Assistant in a personal injury or high-volume legal setting preferred but not required.
• Strong organizational skills with the ability to manage multiple deadlines
• Excellent written and verbal communication skills
• Comfort working with case management systems and medical/legal documentation
• Ability to follow detailed processes while exercising sound judgment
• Team-oriented mindset with a willingness to support coverage needs
• Must work full-time, Monday–Friday, from our downtown Durham or Raleigh office (remote work not available for this role)

What We Offer

• Collaborative, team-based environment
• Opportunities for growth within the personal injury department
• Structured processes and clear role expectations
• Meaningful work helping injured clients move their cases forward
• Monday–Friday schedule
• Competitive salary and benefits, including paid family leave and 401(k) with match