Personal Care Home Administrator

St Johns Herr Estate; Columbia (PA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) retirement plan with 4% company

Daily pay option

Generous paid time off

Employee assistance programs

Campus gym and pool access

Tuition reimbursement and scholarships

20% meal discounts at on-campus dining

Job summary

St. John's Herr Estate in Columbia, PA is seeking a Personal Care Administrator to lead the Personal Care community, ensuring a warm, safe environment for residents, families, and staff. This exempt, full-time role focuses on regulatory compliance, staffing, and quality care.

You will oversee admissions, care plans, documentation, and training while managing the department budget and promoting growth within Luthercare’s continuum of care.

Qualifications

• Three years' experience in personal care or long-term care with supervisory responsibilities.
• Certification as a Personal Care Home Administrator is required or must be pursued.
• Knowledge of PA DHS Personal Care Home regulations and quality management.

Responsibilities

• Regulatory & Compliance Oversight: ensure adherence to PA DHS regulations and maintain inspection readiness.
• Staffing, Supervision & Development: hire, train, supervise, evaluate, and retain staff; manage scheduling and payroll with HR.
• Resident Services & Quality Assurance: oversee admissions, assessments, care plans, and family communications; monitor quality initiatives.
• Operational & Financial Management: prepare budgets, oversee supplies, and ensure cost-control measures.
• Clinical Practice: perform delegated clinical duties safely and promote infection control and resident safety.

Skills

Staff supervision

Regulatory compliance

Resident care leadership

Budget management

Education

Certified Personal Care Home Administrator

First Aid & CPR Certification

PA DHS Medication Train-the-Trainer

Job description

Columbia- Personal Care Administrator

At St. John's Herr Estate, we believe caring for older adults is more than a job — it’s a calling. We’re seeking a Personal Care Administrator who is passionate about people, inspired by mission-driven work, and excited to lead within a close-knit community where residents are supported every day. This role is ideal for a leader who enjoys building strong teams, creating meaningful relationships with residents and families, and ensuring excellence in care and compliance.

We’re currently seeking a Personal Care Administrator for our St. John's Herr Estate campus in Columbia, PA. This is a full-time, exempt-level position.

We believe that a happy and fulfilled team is the key to providing the best possible care, which is why we offer a variety of benefits that promote work-life balance. As a team member you are eligible to receive competitive pay and a fantastic benefits package that includes health/dental/vision insurance, a 403(b) retirement plan with a 4% company contribution, a virtual health system benefit, and a daily pay option to ensure that you have access to your hard-earned wages when you need them. We also offer generous paid time off, employee assistance programs for mental health and personal support, access to our campus gym and pool, discounts to our Luthercare for Kids childcare centers, and opportunities for career growth, advancement, and continuing education, including tuition reimbursement and scholarships. You also receive a 20% discount on all meals at our on-campus restaurants and can take advantage of several dining opportunities - from specially prepared takeout meals to themed dinners - throughout the year.

• receive competitive pay
• health/dental/vision insurance
• a 403(b) retirement plan with a 4% company contribution
• a virtual health system benefit
• daily pay option
• generous paid time off
• employee assistance programs for mental health and personal support
• access to our campus gym and pool
• discounts to our Luthercare for Kids childcare centers
• opportunities for career growth, advancement and continuing education, including tuition reimbursement and scholarships
• 20% discount on all meals at our on-campus restaurants
• several dining opportunities - from specially prepared takeout meals to themed dinners - throughout the year

WHAT YOU DO:

As the Personal Care Administrator at St. John's Herr Estate, you will lead the Personal Care community, creating a warm, welcoming, and safe environment for residents, families, and staff. Among your responsibilities, you will:

Regulatory & Compliance Oversight

• Ensure adherence to PA DHS Personal Care Home regulations.
• Maintain inspection readiness through routine audits and documentation reviews.
• Coordinate and lead DHS inspections with accurate pre-inspection preparation

Staffing, Supervision & Development

• Hire, train, supervise, evaluate, and discipline Personal Care staff.
• Ensure staffing patterns meet regulatory and operational needs.
• Monitor attendance, scheduling, and payroll in coordination with HR.
• Provide orientation, in-service training, and maintain competency programs.
• Ensure all required licensures, certifications, and mandatory trainings are current for assigned staff.
• Maintain training, certification, and competency compliance for all Medication Technicians in accordance with DHS regulations/Medication Technician Training guidelines.

Resident Services & Quality Assurance

• Oversee admissions, discharges, preadmission screenings, assessments, and support plans (RASP).
• Ensure resident documentation accuracy including DME forms, annual assessments, and care plans.
• Respond to resident and family concerns with professionalism and timely follow-up.
• Maintain ownership of Quality Management processes, performance improvement initiatives, and ongoing quality monitoring.
• Work collaboratively with family members, outside agencies, and hospital social workers regarding level of care and appropriate placement.

Operational & Financial Management

• Prepare and manage the department budget with monthly reconciliation.
• Ensure accurate billing coordination for SSI, VA, and long-term care insurance.
• Oversee supplies, ordering, and cost-control measures.

Clinical Practice (as permitted by licensure)

• Perform clinical duties within scope of practice, including medication administration and treatments.
• Ensure infection control, resident safety, and clinical best practices are followed.

EDUCATION & KNOWLEDGE REQUIREMENTS:

• Individuals in this position must have obtained age twenty-one (21) prior to first day of employment or transfer into position.
• First Aid and CPR Certification.
• Certification as a Personal Care Home Administrator is required or must be willing and able to acquire such certification.
• Certification as a PA DHS 'Medication Train-the-Trainer'.

ESSENTIAL JOB-RELATED EXPERIENCE/ABILITES:

• Three (3) years' experience in a personal care or long-term care setting.
• Demonstrated supervisory and leadership experience.
• Ability to manage multiple priorities and maintain accurate, organized records.
• Ability to safely assist residents and perform physical job requirements.

EXPOSURE TO HAZARDOUS CONDITIONS:

• Exposure to blood and body fluids is frequent.

ABOUT ST. JOHN'S HERR ESTATE:

At St. John's Herr Estate, located at 200 Luther Lane in Columbia, older adults enjoy a healthy, active retirement while living in our maintenance-free independent living cottages and apartments, with resort-style amenities and a full range of services. St. John's Herr Estate also features on-site Personal Care for residents who need a little help and support to remain living as independently as possible. The community is part of Luthercare, which is a not-for-profit, faith-based, and mission-driven organization based in Lititz, Pa. St. John's Herr Estate residents have access to Luthercare’s network of services through its full continuum of care within two communities in Lancaster County.

We are an equal opportunity employer. Luthercare is committed to providing a drug-free, tobacco-free, healthy, safe workplace for all team members.