Personal Assistant to Chief Executive Officer

LHH; Orlando (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

An established industry player is looking for a highly organized and proactive Personal Assistant to support their CEO. This role demands exceptional communication skills and the ability to manage both professional and personal tasks with discretion and efficiency. The ideal candidate will thrive in a fast-paced environment, coordinating complex travel itineraries and managing the CEO's calendar while ensuring optimal time management. This position offers a unique opportunity to work closely with top executives in a dynamic setting, making a significant impact on the organization’s operations. If you are detail-oriented and ready to take on a challenging yet rewarding role, this could be the perfect fit for you.

Qualifications

• Highly organized and proactive individual with exceptional communication skills.
• Ability to manage personal tasks efficiently and with confidentiality.
• Flexibility and problem-solving in a fast-paced environment.

Responsibilities

• Manage CEO’s calendar, schedule meetings, and travel arrangements.
• Coordinate complex domestic and international travel itineraries.
• Handle personal errands and liaise with vendors as needed.

Skills

Organizational Skills

Communication Skills

Problem-Solving Abilities

Discretion

Job description

Personal Assistant to Chief Executive Officer

Location: Florida, USA

Employment Type: Full-time

Reports To: Chief Executive Officer (CEO)

Requirement: Chinese with USA citizenship

Travel rate: 90% of the time global traveling

Job Summary:

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be a detail-oriented professional with exceptional communication skills, capable of managing personal tasks with efficiency and confidentiality. This role requires flexibility, strong problem-solving abilities, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

1. Executive Support:
   • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements (business and personal).
   • Act as a gatekeeper, prioritizing requests and ensuring optimal time management.
   • Prepare agendas, briefs, and presentations for meetings.
   • Handle confidential correspondence and documents with discretion.
2. Travel & Logistics:
   • Coordinate complex domestic and international travel itineraries (flights, accommodations, ground transportation, visas).
   • Anticipate and resolve travel disruptions proactively.
3. Personal Assistance:
   • Manage personal errands, family-related schedules, and household coordination as needed.
   • Liaise with vendors, service providers, and family office staff (if applicable).

What we offer:

Seniority level: Mid-Senior level

Job function: Administrative

Industries: Pharmaceutical Manufacturing