Personal Assistant / Executive Assistant to Chief Executive Officer

HR MGMT 10 LLC; Newport Beach (CA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Overtime paid

Benefits eligibility

Job summary

HR MGMT 10, LLC is seeking a Personal Assistant / Executive Assistant to the CEO in Newport Beach, CA. The role focuses on managing the CEO’s personal scheduling, household operations, travel logistics, and day-to-day organization with discretion and proactive execution.

Responsibilities include coordinating calendars, preparing for meetings, organizing reminders, and overseeing household services while maintaining confidentiality in a high-trust environment.

Qualifications

• Proven experience as a Personal Assistant, Household Manager, or similar role supporting a senior leader or high profile individual
• Exceptional organizational, planning, and multitasking abilities
• Strong judgment, discretion, and reliability
• Comfort working closely with a CEO in a high trust, personal support capacity
• Tech comfortable with calendars, scheduling tools, travel platforms, and task management applications

Responsibilities

• Manage the CEO’s personal calendar, appointments, and non work commitments
• Prepare the CEO for meetings, events, and personal obligations with reminders and materials
• Coordinate personal and leisure travel including flights, accommodations, transportation, and itineraries

Skills

Personal Assistant experience

Organizational skills

Discretion & judgment

Executive support for CEO

Technology for scheduling/travel

Tools

Calendars & scheduling tools

Travel platforms

Job description

Personal Assistant / Executive Assistant to the CEO

Employer: HR MGMT 10, LLC

Employment Type: Full-Time

FLSA Classification: Non Exempt

Department: Executive Support

Reports To: Chief Executive Officer

Position Summary

HR MGMT 10, LLC is an Employer of Record providing workforce support services to partnered brands operating in regulated and consumer product industries. The Personal Assistant to the CEO is responsible for managing the CEO’s personal scheduling, household operations, travel, and day to day logistics with precision, discretion, and proactive execution.This role exists to create structure, ease, and preparedness outside of corporate responsibilities. The Personal Assistant operates in a high trust environment and works closely with the CEO to ensure personal priorities are handled seamlessly, allowing the CEO to remain focused, supported, and fully prepared.

Core Responsibilities

1. Personal Scheduling & Preparation

• Manage the CEO’s personal calendar, appointments, and non work commitments
• Prepare the CEO for meetings, events, and personal obligations by organizing reminders, materials, attire, and timing
• Coordinate personal and leisure travel including flights, accommodations, transportation, and detailed itineraries
• Track personal deadlines, RSVPs, renewals, and follow ups

2. Household & Lifestyle Management

• Oversee household organization and daily logistics
• Coordinate laundry, dry cleaning, wardrobe organization, and seasonal rotations
• Schedule and manage household services including cleaners, maintenance providers, vendors, deliveries, and repairs
• Support home organization projects to maintain an efficient and polished living environment
• Assist with errands, personal shopping, returns, gifting, and special requests

3. Organization, Systems & Discretion

• Build and maintain systems for household operations, personal documents, and daily routines
• Anticipate needs and proactively resolve issues before they arise
• Maintain strict confidentiality regarding all personal, family, and lifestyle matters
• Operate with sound judgment, discretion, and professionalism at all times

Qualifications Required

• Proven experience as a Personal Assistant, Household Manager, or similar role supporting a senior leader or high profile individual
• Exceptional organizational, planning, and multitasking abilities
• Strong judgment, discretion, and reliability
• Comfort working closely with a CEO in a high trust, personal support capacity
• Tech comfortable with calendars, scheduling tools, travel platforms, and task management applications

Strongly Preferred

• Experience supporting executives with complex personal schedules and household operations
• Highly proactive, detail driven, and anticipatory work style
• Calm, solutions oriented presence with strong boundaries

What Success Looks Like

• The CEO’s personal schedule and logistics operate smoothly and predictably
• Household operations are organized, proactive, and well maintained
• Travel and personal commitments are prepared in advance with minimal friction
• Needs are anticipated before they are requested
• The CEO feels fully supported and unburdened by personal logistics
• Salary Pay Range: $100,000 to $130,000 per year
• Placement within the range is based on experience, scope of responsibility, and demonstrated ability to operate independently in a high trust environment.
• Eligible employees may also receive:
• Access to company sponsored benefits in accordance with HR MGMT 10, LLC plans and eligibility requirements
• Overtime paid in accordance with California law

Work Environment & Physical Requirements

• Ability to sit, stand, walk, and use hands for extended periods
• Ability to work in home, office, and off site environments as needed
• Ability to perform essential job functions with or without reasonable accommodation

Employment Relationship & Legal Notices

Employment with HR MGMT 10, LLC is at will and may be terminated by either party at any time with or without cause or notice in accordance with applicable law. This job description does not create an employment contract HR MGMT 10, LLC complies with all applicable federal, state, and local employment laws.

Equal Employment Opportunity Statement

HR MGMT 10, LLC is an equal opportunity employer and does not discriminate based on any protected characteristic under applicable law.