Personal Assistant

California People Search, Inc.; Palo Alto (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

California People Search, Inc. is seeking a highly organized Personal Assistant to support a private principal with biotech and investing interests. This role blends executive support, personal assistance, and business duties in a non-traditional schedule.

You will manage calendars, coordinate meetings, conduct market research, assist with errands and transportation, and protect confidences while working independently in Palo Alto.

Qualifications

• Experience as an Executive Assistant or Personal Assistant, or in a similar role.
• Excellent organizational, communication, and multitasking skills.
• Strong research capabilities with an interest in business or investing.
• Must have a valid driver’s license and willingness to assist with transportation.

Responsibilities

• Manage business and personal calendars, appointments, and scheduling.
• Conduct research on companies, industries, and potential investment opportunities.
• Coordinate meetings, reservations, and personal appointments.
• Assist with errands and transportation to appointments or meetings.
• Track commitments, follow-ups, and administrative matters.
• Provide confidential, proactive support to ensure smooth day-to-day operations.

Skills

Calendar management

Research

Communication

Multitasking

Driver's license

Job description

We are seeking a highly organized, trustworthy, and proactive Personal Assistant to support a private principal with a background in biotechnology and investing.

This is a unique opportunity for an experienced assistant who enjoys a combination of executive support, personal assistance, and business-related responsibilities, without the rigidity of a traditional 8–5 corporate schedule.

Key Responsibilities:

• Manage business and personal calendars, appointments, and scheduling.
• Conduct research on companies, industries, and potential investment opportunities.
• Coordinate meetings, reservations, and personal appointments.
• Assist with occasional errands and transportation to appointments or meetings.
• Track important commitments, follow-ups, and administrative matters.
• Provide confidential, proactive support to ensure smooth day-to-day operations.

What We're Looking For:

• Experience as an Executive Assistant, Personal Assistant, Family Office Assistant, or in a similar role.
• Excellent organizational, communication, and multitasking skills.
• Strong research capabilities and an interest in business or investing.
• A valid driver's license, clean driving record, and willingness to assist with transportation.
• Someone dependable, discreet, resourceful, and comfortable working independently.