Personal Assistant

Frazer Jones; Miami (FL); On-site; USD 144,000 - 176,000; Full time

Benefits offered by this job

Discretionary bonus

Competitive base salary

Job summary

Frazer Jones is seeking an experienced Personal Assistant in Miami to support a busy principal. The role demands a proactive, discreet professional with a 24/7 mentality, adept at managing calendars, travel, and personal projects for a high-net-worth individual and family office.

The ideal candidate will excel in a high-demand environment, coordinate complex itineraries across time zones, and handle confidential information with professionalism and urgency.

Qualifications

• 5+ years of experience as a Personal Assistant, Executive Assistant, or Household/Family Office professional.
• Experience supporting high-net-worth individuals, entrepreneurs, executives, or private office principals preferred.
• Strong calendar management and travel coordination experience.
• Exceptional organizational skills with the ability to prioritize competing demands.
• High level of discretion, professionalism, and emotional intelligence.

Responsibilities

• Manage complex personal and professional calendars across multiple time zones.
• Coordinate extensive domestic and international travel, including private aviation, accommodations, ground transportation, and detailed itineraries.
• Handle personal errands, lifestyle management, and special projects.
• Liaise with household staff, vendors, service providers, and external stakeholders.
• Manage expenses, invoices, reimbursements, and personal budgets.
• Coordinate appointments, events, reservations, and social engagements.
• Anticipate the principal's needs and proactively solve issues before they arise.
• Assist with family-related matters and ensure seamless day-to-day operations.
• Maintain strict confidentiality regarding all personal and business matters.
• Provide after-hours support and remain accessible when urgent matters arise.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Budget management

Tools

Microsoft Office Suite

Google Workspace

Job description

Compensation: Up to $160,000 Base Salary + Bonus

Overview

We are partnering with a highly successful private office to identify an experienced Personal Assistant to support a busy principal in Miami. This is a fast-paced, high-touch role requiring a proactive, detail-oriented professional with a true 24/7 mentality and the ability to operate with the utmost discretion. The ideal candidate will have experience supporting a high-net-worth individual, entrepreneur, executive, or family office and thrive in a dynamic environment where priorities can shift quickly.

Key Responsibilities

• Manage complex personal and professional calendars across multiple time zones.
• Coordinate extensive domestic and international travel, including private aviation, accommodations, ground transportation, and detailed itineraries.
• Handle personal errands, lifestyle management, and special projects.
• Liaise with household staff, vendors, service providers, and external stakeholders.
• Manage expenses, invoices, reimbursements, and personal budgets.
• Coordinate appointments, events, reservations, and social engagements.
• Anticipate the principal's needs and proactively solve issues before they arise.
• Assist with family-related matters and ensure seamless day-to-day operations.
• Maintain strict confidentiality regarding all personal and business matters.
• Provide after-hours support and remain accessible when urgent matters arise.

Qualifications

• 5+ years of experience as a Personal Assistant, Executive Assistant, or Household/Family Office professional.
• Experience supporting high-net-worth individuals, entrepreneurs, executives, or private office principals preferred.
• Strong calendar management and travel coordination experience.
• Exceptional organizational skills with the ability to prioritize competing demands.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to think independently and exercise sound judgment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and expense management tools.
• Comfortable operating in a highly demanding, fast-moving environment.

Ideal Candidate

• Thrives in a 24/7, always-on support environment.
• Highly resourceful, proactive, and solutions-oriented.
• Flexible and adaptable with a strong sense of urgency.
• Calm under pressure and capable of handling sensitive situations with professionalism.
• Competitive base salary up to $160,000
• Discretionary bonus
• Opportunity to work closely with a highly successful principal in a dynamic and rewarding environment